How to Backup Google Apps for Business to Computer or Desktop Hard Drive ?

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Published By Jamie Kaler
Rollins Duke
Approved By Rollins Duke
Published On July 18th, 2023
Reading Time 5 Minutes Reading
Category Data Backup

Google Apps is one of the most beneficial services introduced by Google. It’s a suite of Google applications that brings together key features to help users in their business. It’s a hosted service that enables businesses and organizations to use a variety of Google products, including email, Google Doc, Google Talk, and more in a unique domain. Many small or large businesses use Google Apps to maintain business continuity.

The ability to work from anywhere is the biggest benefit that Google Apps brings to its users. However, there is not too sure. So how will you work on your data from anywhere if you do not have the data yourself? Data loss is an actual danger emanating from any company working in a cloud. It can cost money and a significant amount of IT resources. This is one of the main reasons why users are looking for an absolute solution to backup Google Apps. Learn the easy way to backup Google Apps directly in our next section.

How to backup Google Apps ?

Continuous work on the cloud gives the users a false sense of security. It brings many security loopholes such as hacking, software problems, synchronization problems, service interruptions and much more. All these situations, call for backup of Google Apps.

Now, Google Apps is known as G Suite. Learn more about the G suite and its backup process or downloading Google Apps Backup Tool.

Google Takeout

You can back up your Google Apps data using Google Takeout. It’s a Google Data Liberation Front project that allows Google product like Google+ and Google Drive to export their data to a downloadable ZIP file. The services that can be exported are Gmail, Google+, Google Drive files, Google Calendar, Google Contacts, Google Latitude, Google Profiles, Google Voice settings, and more. The user can select all services or select and select the desired services. Google Takeout then processes the request and places the services in a ZIP file. Then, an e-mail notification is sent to the user that the export operation is completed, and the user can download the ZIP file from the download area of the website.

Advantages of Takeout

  • The ZIP file contains a different folder for each exported service.
  • The file formats of the services are retained.
  • It also provides suggestions for the type of applications that display the downloaded files.

Once the backup has been created in Google Takeout, there are several requirements for a user that require converting their g takeout data into another file format so that the desktop-based application can be easily accessed. To perform such an action, there is a software called Turgs Google Takeout Data Converter.  The software performs the data conversion of Google Takeout in various file formats, i. e. EMLX, EML, MBOX, PST, MSG, HTML, MHT, RTF, DOC and XPS. You can choose any file format you want to save the Google data.

Reasons to backup my Google Apps Account

The ability to work from anywhere is the greatest benefit that Google Apps gives its users. However, there is no such thing as too safe. So, how will you work on your data from anywhere if you do not have the data itself? Data loss is an actual danger, which is subjected to each business who is working in a cloud that can cost a lot of bucks and a considerable amount of IT resources. While Google goes a great distance to protect your data but the company does not hold any responsibility against accidental or intentional data loss.  While Google vault, Google’s own archiving and data recovery tool can back up your Gmail and chat but is not helpful in backing up your Google Apps account.

Scenarios of Google Apps data loss

More and more business organizations are relying on Google Apps in order to simplify their work. However, with all this data on the cloud comes with a new set of concerns. Let us find out some:

  • Ill-intentioned users
    Google Apps comes with a huge benefit of quickly elaborating, editing, and sharing of data. The documents created by a single authority in any business organization can be shared and accessed by a dozen other employees. However, the sole power remains with the authority that created it. One can delete or make any changes in the document that can prove to be beneficial or fatal for the organization. In addition, a departing ill-intentioned employee can hamper the important documents in order to seek vengeance from their employer.
  • Human Mistakes
    If we talk about well-intentioned employees, they also sometimes are responsible for misshaping with the data. Even the best-intentioned users can make mistake and no training can eliminate the risk of human error. Therefore the risk of data loss is determined even if the users are aware of “what to do or not” of Google Apps.

Thus, all the above-mentioned scenarios raise demand for backing up of Google apps for business.

Conclusion

Taking the backup of Google and storing it on the file format so that to access it easily on desktop-based email application. After understanding this, we have discussed an efficient way to backup Google apps for business without compromising with the data quality.