How to Move Your Outlook Files from One PC to Another

admin | November 8th, 2016 | MS Exchange & Outlook

Moving Outlook data files from one computer to the other sounds like a very simple task. However, in reality this is not true. While performing the migration process, one should be well acquainted with the additional data that needs to be migrated along with the main data files.

In this blog, we will discuss about the procedure for migrating data files belonging to both Outlook for Mac and Outlook for Windows. Outlook users are well aware of the fact that Outlook for Mac stores data in OLM files and for Windows, the data is stored in PST file. We will discuss about Outlook files when it is not synchronized with Exchange server.

Location of Outlook Data file

  • PST Files
    For Windows 8
    C:\Users\<username>\AppData\Local\Microsoft\OutlookFor Windows 7
    C:\Users\<username>\Documents\Outlook Files

    Windows Vista
    C:\Users\<username>\Documents\Outlook Files

    Windows XP
    C:\Documents and Settings\<username>\Local Settings\Application Data\Microsoft\Outlook

  • OLM Files
    The location of OLM files is:
    ~/Documents/Microsoft User Data/Office 2011 Identities/Main Identity/Database

The most important factor that the user needs to keep in mind is that while the migration process for both OLM and PST files will be same, the procedure to access the files in Outlook for Windows is different. This will be discussed in the later sections of the article.

Other Files Associated with Outlook

While moving Outlook files form one PC to another, the user needs to keep in mind that Outlook does not store entire settings and information in PST file. There are some additional files, which store this information. In case you need to utilize features such as rules and toolbar, it is recommended to move these files as well. You just need to copy and save these files in the same location where they were saved in the previous machine. These files are:

  • nk2: This file stores the AutoComplete entries of Outlook.
    Location:C:\Users\Username\AppData\Roaming\Microsoft\Outlook
  • dat: Stores the menu settings and toolbar.
    Location: C:\Users\Username\AppData\Roaming\Microsoft\Outlook
  • Signatures Folder: Contains files and sub-directories with information
    Location: C:\Users\Username\AppData

Procedure to Move Outlook Files

For Moving PST Files

The basic process of moving Outlook files from one PC to another involves following steps:

  1. Copy the required PST files in a USB drive or external drive.
  2. In the other PC, open Outlook.
  3. Click on File
  4. Select Open & Export
  5. From the menu, select Import/Export
  6. Select Import from another program or file
  7. Click on Next.
  8. Select Outlook data file (.pst)
  9. Click on Next.
  10. Browse the PST file that you have imported from other PC and click on

Once the above steps run successfully, the entire data from the moved PST file will be migrated to Outlook.

For Moving OLM Files

The process of moving and accessing Outlook for Mac OLM file in other PC is not as easy as accessing PST files. The reason being, the inability of Windows Outlook, to support OLM file. The OLM file can only be accessed in Outlook for Mac and same is true for PST file. Therefore, in order to move and access OLM file in Windows Outlook following steps need to be followed:

  1. Select and copy the OLM file in USB drive or external drive.
  2. Save the OLM file in Windows machine.
  3. Convert OLM file to PST 

    Note: Conversion of OLM files to PST is not possible manually. For performing this conversion, third party utilities like OLM Wizard should be deployed. The software converts the entire data residing in the OLM file to PST file format, without any data loss. In addition to this, the software facilitates conversion of bulk OLM files to PST format in a quick manner.

  4. Once the OLM file is converted to PST format, open Outlook.
  5. Click on File
  6. Select Open & Export
  7. From the menu, select Import/Export
  8. Select Import from another program or file
  9. Click on Next.
  10. Select Outlook data file (.pst)
  11. Click on Next.
  12. Browse the PST file and click on

Conclusion

Data always play an important role for the continuity in the workflow. Many times, there are the situation arises due to which users need to move their Outlook files from one PC to another. In the above-discussion, we have discussed the way to perform the conversion from one system to another in appropriate manner. If still there is some issue while moving the file then, feel free to connect with one of our experts.