How to Automatically Move all Email Messages in Specific Folder in Outlook
In Microsoft Outlook, creating a rule is the best option to manage our email message in a structured way. When we create a rule, it automatically performs the rule based on the condition that you specified in the rule.
In Outlook 2019, 2016, 2013, 2010
- Click on Rules under Home tab and then click “Manage Rules and Alerts”
- Click on “New Rule”
In Outlook 2007
- Under Tools Menu, click on “Rules and Alerts“
- Click on “New Rule”
Now, follow the simple steps to create a rule for moving all emails from specific senders to a folder in Outlook.
1. Click on “Move messages from someone to a folder” and hit “Next” button.
2. In this dialog box, you will see two steps:
step 1: Select condition(s) “from people or distribution list” or “from public or public group” should be selected as shown in given below image. step 2: Edit the rule description Click on “People or distribution list” or “people or public group” and select the email addresses from your address book or simply type it. Now, click on “specified” word and select already created folder or create a new folder.
3. Click on “Next” button. You can select more conditions for this rule. When done click on “Next” button.
4. “Finish rule setup”
Specify a name for this rule and select the rule options. Hit on “Finish” button.
What is Microsoft Outlook ?
The Microsoft Outlook an email client application software to provide desktop based emails services that provide personal information management services and created by Microsoft Corporation. Microsoft Outlook Email client application provides multiple valuable services and functions for users like access emails at desktop and laptop-based system, access emails offline (first configured), the platform has supported multiple emails account at the same time and same platform, Standalone emails application, PC-platform to send and received emails, etc. Microsoft Outlook is a commercial application provide by Microsoft and work on the standalone platform. The Outlook is a cross-platform application and supports MAC OS and Windows OS and Mobile platform with different versions. The commercial versions of Outlook application provide better support of the corporate sector and services sector.
Conclusion
This is a simple method to organize email messages in a better way. You can automatically apply more conditions for specific words, messages, etc. If you have doubt at any point, feel free to comment.