How to Convert Outlook to Text /TXT File Format Quickly
Text or .txt files are considerably popular among professionals or businesses due to their simple, wide accessibility, easy formatting, etc. In addition, it is a versatile file format to store, send, and receive data without any error. Most importantly, the size factor of text files helps users to easily transfer and edit the data regardless of any mistake. On the other hand, there are multiple factors behind convert Outlook to text. And, if you’re searching to know the methods then, read the article to discover the reasons and solutions.
User Query:- Recently, my mailbox has been running out of sufficient space. For the backup of my crucial emails, I want to convert Outlook to text/ .txt without any data loss. Now, please provide me with the relevant methods including the one-stop solution. Further, thank you for solving my query.
Often there are multiple reasons behind exporting email to TXT file. Since we have already mentioned one user query, although, there can be countless purposes where users need emails in text files. Now, let’s first discover those reasons and then, head to know the solutions.
What is the Need to Export Outlook Email to Text Format?
In this section, we will talk about the most common reasons behind converting emails into Text or .txt file format. Since the need for text files remains associated with every professional or business, it will help users with a wide range of accessibility. Now, read the below-mentioned reasons to convert Outlook to text.
- The text file leverages users to perform quick editing and formatting. In addition, it can remove unnecessary characters for a better understanding of the users. With this, users will save the emails in raw text.
- Often users don’t need any specific or paid application to access the text information. Further, users can use in-house software such as WordPad, Notepad, Notepad++, MS Word, etc. These text files are convenient for portable and access on wide devices such as Windows, Mac, Mobile, and more.
- The compact size of .txt is easier to store and acts as a backup resource for emails. Hence, export Outlook email to text is known as the best go-to method to manage and store emails.
- As we have already mentioned, text files are compact, therefore, sharing them on different platforms becomes easier and hassle-free. For the same, use a text file to save the Outlook emails.
- Besides the aforementioned points, the relevance of using text files includes efficient search, easy tracking, and human-readable texting.
In addition, these are among the typical reasons to convert Outlook to text. With this, you might get an in-depth understanding of using the .txt file. Now, let’s move forward to learn the expert solution to export bulk emails in text files regardless of any hindrance.
Use Expert Solution to Bulk Export Outlook Email to Text
Earlier, we discussed the significance of text file format. In this subsection, we will uncover the professional method. For the same, use Turgs Outlook PST File Converter; it is recognized as the utmost choice for users to convert Outlook to text. Also, the uniqueness of using this intuitive and user-centric tool includes hassle-free conversion of emails, calendars, journals, notes, contacts, and tasks.
Further, it leverages users to manage the emails while maintaining the folder hierarchy. Also, this software provides a privilege for users to batch export emails without any data loss or risk factors. Now, let’s head to know steps to run this feature-rich tool.
- To start the process, download and install the aforementioned software in your system.
- Now, click on “Select Files” and press Next.
- Select emails checkbox > Next.
- In the next interface, click on TXT in the Select Saving Option > Next > Convert.
(Tip to Remember:- Undoubtedly, you might find these steps quick and less complex to export Outlook email to text. Interestingly, the benefits of using this software include an extensive range of file formats and errorless or risk-free conversion of emails.)
Convert Outlook to Text /TXT Using Free Solution
Since you perhaps understand the advantages of using professional’s designed tools. Here, we will talk about the manual options available in Microsoft Outlook. In addition, these are not recognized as the one-stop solution as here, bulk conversion of emails would take hours or even days if you’ve plenty of emails.
So, move forward to export Outlook email to text using the manual method:
- Open your desktop-based Outlook application and select the File tab from the ribbons then, go to Options.
- In the next interface, click on Trust Center > Trust Center Settings.
- Here, select Email Security and enable the checkbox of Read all standard mail in plain text.
Once users perform these steps then, to convert Outlook to text, there are further steps as well. After this, you need to open the emails manually to save them in Notepad for receiving the .txt file format. Most importantly, it is quite difficult or even impossible for users to convert thousands of emails using this solution as it can add more errors and time-consuming factors.
The Bottom Line
In summary, we have discovered the most prominent reasons behind using the text or .txt file for saving emails. Speaking about the need to convert Outlook to text includes hassle-free transmission of data and compact storage. Further, we have covered both manual and expert ways to export the emails in text. Since free solutions are tricky or tech-savvy for users, therefore, using the professional tool will benefit users. In addition, using the software enables users to mitigate the flaws and get the data risk-free.