Delete Duplicate Contacts in Outlook- Complete Solution

Approved By Rollins Duke

Published On February 13th, 2023

Reading Time 4 Minutes Reading

MS Outlook is a very professional and business-oriented email client that can handle all your emailing, calendaring, contact management, and other needs. But sometimes you may encounter the problem of duplicate contacts in Outlook. This might hamper your system performance, and cause storage errors. It overburdens Outlook and may cause it to crash. Unfortunately, there is no undo process to delete duplicate contacts in Outlook instantly. To eliminate duplicate contacts in Outlook we must first understand the reasons for the issue so that it may be avoided in the future.

Reasons Behind Duplicate Contacts in Outlook

The common reasons why duplicate contacts are created in Outlook are listed so you understand the scenarios and avoid repeating them.

Message moved to the Contacts folder: When you drag email messages to the contacts folder, Outlook creates a new contact for you. It is a big contributor to the formation of duplicate contacts.
Same user with different email address: Another cause of duplicate contact is when a user has multiple email accounts with the same name. As a result, a new contact will be generated for the same individual.
Synchronization of Contacts: To find individuals simply and keep everything synchronized, you synchronize Outlook contacts with your laptop or mobile device and sometimes with social platforms like Facebook messenger, Linkedln, Twitter, and so on, which results in contact duplication.

Remove Duplicate Contacts in Outlook Manually

Manually you can perform the task of deleting duplicate contacts one by one by going through your address book. However, this method requires a significant amount of time and effort but it works, particularly if you have a limited list of contacts and the time to evaluate and fix it.

Here’s how to manually delete duplicate contacts in Outlook:

Open Outlook and navigate to People.
In the ribbon, select Phone from the Current View group.
You’ll be given a record of all your contacts that is easy to compare.
Go through the list one by one and eliminate the duplicate contacts.

Limitations Of Manual Method

It’s a time-consuming process.
Technical knowledge is required.
There is a possibility of the PST file getting damaged or becoming unreachable.

This manual method is fine, but eliminating duplicates one by one will take too long, if you have 10,000 contacts in your address book. Furtheremore, merging contacts will be difficult becasue you’ll have to manually copy and paste new information. Advanced software that finds and deletes duplicate contacts in Outlook will function best and will save your time.

Professional Method to Remove Duplicate Contacts From Outlook

If you are looking for a quick method to delete duplicate contacts in Outlook, you can simply opt for professional software that is Turgs Outlook Duplicate Email Remover Software. The tool works fabulously to delete duplicate items from Outlook data files which include emails, contacts, calendars, etc. It provides a highly engaging and user-friendly graphical user interface. The following are some of the tool’s primary features:

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Supports Auto detection of PST Mailbox data.
This software can repair a corrupted Outlook mailbox file.
Option to delete duplicate items Within or Across the Folders.
Software deletes Duplicate in PST, OST, NST, and ZDB file formats.
For more details, you can visit its official webpage.

Note:- The free version of this software allows processing up to 25 items from each folder to remove PST and OST file duplicates. You can purchase an Enterprise License if you want to delete unlimited duplicate contacts in your Outlook account.

How to Delete Duplicate Address Book in Outlook

Install the mentioned software on your computer.
Choose any option to browse your Outlook mailbox files and then hit on next button.
Select the contact folder only and uncheck the other ones.
Choose the destination path for the resultant data and choose the Duplication remove method as per your need.
At last, click on the Extract button to start the process.
Now your duplicate contacts are eliminated and you can see the resultant file.

Conclusion

There are various techniques to get rid of duplicate contacts in Outlook, but we only listed the ones that we found to be completely reliable and secure. Therefore, you must use the aforementioned solutions if you are having problems with duplicate contacts or duplicate Outlook data items.