How to Export Email from Gmail to Excel or CSV Format?
Have you ever encountered a situation in which you wanted to export email from Gmail to Excel for analysis? But you are not finding any solution and you have to save Gmail emails in bulk in CSV format. So no need to worry. In this article, we will show you how to convert emails from Gmail to Microsoft Excel. We have tested all the methods that we will provide in this article in our lab, after which we have brought all these methods in front of you.
Well, as far as we all know, there is no direct solution to export email from Gmail to Excel. But in this article, we will provide you with three such solutions with the help of which you will complete this task very easily. But before that, let us see what is the reason behind this and we have also mentioned a table below. If you want a particular method, you can directly jump to that method by selecting it from the table.
Why Do Users Want to Export Email from Gmail to Excel Formats?
- To ensure they have a local copy of essential emails in case of unintentional data loss or account troubles, users may wish to export email from Gmail to Excel.
- It is simpler to retrieve certain information when emails are exported to Excel since users may organize and sort their messages based on several factors like sender, subject, date, or content.
- Users may wish to export their Gmail data to Excel to do in-depth research, follow trends, monitor communication patterns, or get insightful knowledge from their email history. Excel offers strong data analysis capabilities.
- Users can mix email information with other corporate processes or reporting systems by exporting Gmail data to Excel to simplify integration with other applications or platforms.
- For compliance, legal, or regulatory reasons, users may occasionally need to export Gmail emails to Excel to make sure they have a structured and searchable record of interactions available when needed.
Best Ways to Convert Gmail Emails to CSV Format
In this article, we will provide you 3 solutions to export email from Gmail to Excel, out of which two solutions are free and one solution is paid. If you want to convert only limited emails in Gmail mailbox to CSV, then you can select the first solution because in this we will tell you how to convert to Excel one by one. In the second solution, we will complete this task with the help of a Chrome extension, but it also has some limitations. If you want to convert Gmail emails to Excel in bulk, then you will have to select the third solution. Now let us check the complete process of all three solutions.
[Method-1] Export Email from Gmail to Excel One by One
- Select the email you want to export by clicking on it.
- Next, pick the Download message by clicking on the More tab (the three vertical dots).
- The EML format of your message will subsequently be downloaded. Just so you know, desktop email applications like MS Outlook, Thunderbird, Zimbra, and others make it simple to open files in EML format.
- The EML file should then be dropped into a blank spreadsheet that is open in MS Excel.
- As illustrated below, you will now be presented with a new prompt; select Yes to continue.
- Due to security concerns, the email will now open in a Protected View. View the mail by selecting Enable editing.
- You may now view your email message in CSV format.
- Continue by saving the CSV file.
- For each email that you wish to export as a CSV file, repeat steps 1 through 8 once again.
[Method-2] Using CloudHQ Chrome Extension
- Search for the addon called Export Emails to Google Sheets by cloudHQ in the Chrome web store. Then choose Add to Chrome. Your Gmail account and the extension will instantly be connected.
- If you wish to convert the emails in the Sent Items folder to CSV, for example. Select Save label to CSV or Save label to Google Sheets by selecting the ellipses (three vertical dots) next to the label on the left.
- Select all of the items that apply to you in the Save Settings/ Default Columns, then click Start.
- Once finished, you will get an email with a link to the spreadsheet. Activate the link. The body of an email may be expanded by clicking on any text.
[Method-3] Export Gmail to Excel Using the Automatic Tool
If you are using a Gmail and G Suite (Google Apps) account and want to export email from Gmail to Excel sheet. So that Gmail emails can be extracted into Excel and an offline database can be created. However, there is no way to export emails in bulk from Gmail to Excel format. The best option to complete this process is the Turgs Gmail Backup Tool, which lets you convert your entire Gmail account’s emails to CSV workbook format. To use this automated solution, simply download the application from the green button below.
This software also provides you with a demo version in which you can convert the first 20 emails of your Gmail mailbox into CSV format for free. If you want to convert in bulk then you can also take the pro version of this software.
Prerequisites Before Using Tool
In this way, you will not have to use your main password, which becomes complicated when the 2-factor authentication is turned on. It also allows you to delete the password when you have exported the data without affecting anything else. Follow the below steps to create a Gmail App Password:
Enable IMAP Settings
Create App Password
Guidance on How to Export Gmail to CSV with Screenshots
Follow the below-mentioned steps to transfer Gmail message data to an Excel sheet.
- First, download, install, and run the automatic on the Windows machine.
- Here, enter Gmail credentials like Email address and App Password.
- Choose the required email folder and select CSV format in the Saving list.
- Select Location to save the Google Gmail Email CSV file at the user’s desired location.
- Now, click on the convert option to download Gmail to Excel format.
- When the process is complete, the tool pops up a completion message.
Prominent Features of Automatic Tool
Some of the features, which make it different from other applications.
- The software comes with a simple and consistent graphical user interface, making it an easy-to-use platform.
- It allows exporting multiple emails directly from Google Mail to Excel sheets with the help of the tool.
- The software will maintain email elements and components in a Microsoft Excel spreadsheet, including email addresses.
- This application works on all Microsoft Windows operating systems including Windows 11, 10 – 7, Windows Server 2019 – 2008, etc.
- It gives the freedom to save the converted files directly at the location selected by the user with the help of the application.
- If you are facing any issues related to the process, do not hesitate to contact our support team via live chat or email support.
FAQs to Export Email from Gmail to Excel
Ques. When the emails are exported to Excel, what format will they be in?
Ans. The emails that are exported to Excel usually have a Comma-Separated Values (.csv) file type. This format, which is readily viewed and altered in Excel, is frequently used for exporting data.
Ques. Is it possible to export email from Gmail to Excel using a professional tool?
Ans. Yes, we have mentioned one of the best professional tools that can make exporting Gmail emails to CSV easier. To improve convenience and streamline the export process, these applications frequently come with extra features and customization choices.
Ques. Is it possible to export particular folders or email labels to Excel?
Ans. Yes, by using the search filter for that label or folder before exporting, you may export emails from particular labels or folders in Gmail to Excel. This way, you may concentrate on a particular group of emails for your Excel export.
Ques. What other formats, except Excel, can I export emails from Gmail?
Ans. You may export Gmail emails to additional formats, such as .pdf, .txt, or .html, in addition to Excel. The format you choose will rely on your intended use of the exported data as well as your unique requirements.
Question. Is it possible to export attachments to emails in Excel?
Ans. Yes, if you use professional tools then you can export emails as well as attachments from your Gmail account to Excel. After exporting, the software will save all the attachments of your mailbox in a separate folder. When you open the resulting Excel file, the path where your mailbox’s attachments will be saved will be mentioned in your sheet.
Conclusion
In the above article, you have been taught the process to export email from Gmail to Excel format. To complete this process, we have given 3 methods, out of which you can select any one method. Getting the perfect solution to export Gmail emails to CSV format with Gmail to CSV converter tool. This application is working with a standalone platform. No external application or plugin is required to export emails from Gmail accounts. Download the trial version of the software to test its efficiency before purchasing this application.