How to Export Emails from Outlook to Excel? – Best 3 Methods
So millions of users are looking for solutions to solve this query. If you are one of them, then stay with this blog till the end. Here, you will find both manual and automated solutions to export Outlook emails to Excel.
So, read the complete blog to successfully export Outlook mailbox to Excel. Because here you will be provided with all the information you need. Let’s start the article and first of all we will know why we should export emails from Outlook to Excel.
Why Users Should Export Outlook Emails to Excel?
- Users can arrange email data in a well-organized, configurable technique that makes it simpler to manage and assess by export emails from Outlook to Excel.
- Excel has robust data filtering and sorting features that let users trace discussions, find patterns in previous communications, and rapidly look for specific emails.
- Excel files are readily shared with others and are supported by many platforms.
- Excel’s analytical tools enable users to examine their email history data in great detail.
- You may access crucial emails offline if you have Outlook emails in Excel format.
- Excel’s search feature makes it easy to locate certain emails or messages among huge data sets. When opposed to looking via your Outlook email client, this saves a tonne of time.
Use 3 Ways to Export Emails from Outlook to Excel
In this article, we will use 3 best solutions to export emails from Outlook to Excel. Two of those solutions are manual and one solution will use automatic tools.
In the first method, we will learn how to export selected folders of Outlook to Excel. The second method, we will know how if you want to export selected emails from Outlook to Excel, then how can you do it.
In the last method, with the help of the automatic tool, we will learn how to export complete data or selected data to Excel. Now let us know the solutions of all three methods one by one.
#1: Export Outlook to Excel by Manually
- Firstly Open Outlook then click File Tab.
- Now, select Open & Export > Import/Export.
- After that, click the Export to a File option then tap the Next button.
- Thereafter, choose the Comma Separated Values and click Next.
- Now, choose the specific folder which you want to export in Excel then tap the Next button.
- After that, Click the Browse button to select the desired path for the exported file.
- Enter the exported file Name and then tap the OK button.
- Now, back to the Export to a File window and then tap the Next button.
- To start the data export process immediately, hit Finish. This includes 92 fields of unneeded information, so please be aware of that. As a result, your Excel file will have a large number of blank cells and columns.
If you would want to choose which data to export yourself, click Map Custom Fields and follow the instructions.
- Using the Map Custom Fields window, complete the following actions:
- Make use of the Clear Map option to remove the default map.
- Find the information you want to export in the left pane, then drag it one at a time to the right pane.
- To rearrange the exported fields, simply drag and drop the pieces in the right pane.
- To remove a field that was accidentally added, drag it back to the left pane.
- When you’re done, click OK.
- Now, back to the previous window and then finally tap the Finish button to start the process of exporting Outlook emails to Excel.
#2: Copy & Paste Emails from Outlook to Excel Manually
- Firstly, Open the Outlook email client on your System.
- In the Mail view, click the View tab on the Menu bar.
- Then, click the Layout option and tap Reading Page > Off option.
- Now, click the 3-dot icon on the menu bar and then tap the Add Column option.
- After that, choose the Message and other required fields as needed to show the left panel, by clicking the Add button and then clicking the Ok button.
- Now, back to the preview window and then select all emails with the CTRL + A button on your keyboard, and then tap the CTRL + C button on your keyboard to copy the data.
- Then, open the New Excel Workbook on MS Excel then paste the data with the CTRL + V button on your Keyboard.
#3: Use the Automatic Tool to Export Emails from Outlook to Excel
It is very easy to export emails from Outlook to Excel file formats. If you use Method 1 or Method 2 to perform this process, it is laborious and consumes a lot of the user’s time and energy. At the same time, the format of the email will also change, due to which you may have to face a lot of problems in managing the data.
Conversely, if you have a professional tool, the process becomes much simpler and 100% accurate. Now if you are thinking of using a professional tool then you can rely on Turgs PST Converter Tool. This is a professional solution and retains email properties when exporting Outlook emails to Excel.
This device is easy to use and provides accurate results without any harm. This is an automated way to export Outlook 2019 emails to Excel as well as Outlook 2010 emails to Excel. The user can run this software on any Windows or Mac platform as it is compatible with all versions of Windows and Mac operating systems.
Learn How to Use Professional Tool With Complete Information
- Download and launch the professional tool on Windows and Mac machines.
- Now, the software will auto-detect the Outlook emails. After that, click Next.
- After that Choose the required folder and press the Next button.
- Select CSV as the Saving option to export emails from Outlook to Excel.
- Thereafter, click the search icon to select the destination path.
- Now, you can also select the encoding format as per your choice.
- Finally, click the Convert button and the software will start the process, it will take a couple of seconds.
You can download the free version of the tool to test its working and features. The working of the licensed edition and the demo version are the same. But, with the demo version, the user can only export 25 emails from Outlook to Excel. Therefore, to export multiple emails from Outlook to Excel format, you can purchase the license key.
Outstanding Features of the Professional Tool
- The tool is an optimal solution and export emails from Outlook to Excel without losing any information.
- The software is designed with advanced algorithms that provide 100% accurate results.
- The Software preserves all email properties and data integrity during the conversion.
- With this application, the user can export corrupted data into Excel format without any hassle.
- It is a secure product, in addition, to offering dual option Select Files / Select Folders to export Outlook contacts to CSV.
- The utility has a self-explanatory graphical user interface that makes the conversion task easier.
FAQs to Export Emails from Outlook to Excel
Ques. How do I export Outlook emails to Excel with date and time?
Answer. Follow the mentioned method 3 steps to perform the task as the automated solution offers advanced filter options.
Ques. Can I export specific email groups from Outlook to CSV with any methods?
Answer. Yes, you can choose method 2 for exporting the specific email groups.
Ques. Which file format may be exported from Outlook to Excel?
Answer. Emails exported from Outlook are usually saved in a Comma Separated Values (CSV) file format, which is simple to access and modify with Excel.
Ques. Are the data fields that are exported to Excel customizable?
Answer. Yes, you may map and customize the fields you wish to export in Outlook throughout the export process.
Ques. Does exporting emails to Excel have any effect on the original emails in Outlook?
Answer. No, exporting emails to Excel makes a second copy of the data in a CSV file. It does not change or erase the original emails in your Outlook account.
Ques. Are professional tools available for more advanced email export options?
Answer. Yes, we have already provided the best professional tools to export emails from Outlook to Excel. You may use this tool with complex filter settings such as Date Range, From, To, Subject, etc.
Conclusion
In this article, we have provided three solutions to export emails from Outlook to Excel, out of which you can use any one as per your need. But if you follow the opinion of experts then you should use professional tools.
Because using the manual solution, it has been seen in most of the cases that there is a high possibility of email data formatting and email attributes being missing. That’s why professional tools are a good choice. This software is a reliable tool that exports emails from Outlook to Excel directly.