How to Export Gmail to PST? Use the 4 Top Solutions
In today’s era, emails are not just a means of communication, but they have become a major part of our lives as well as crucial for both business and non-business users.
Gmail is considered one of the largest webmail clients, as it is used by millions of people globally. It can be accessed anytime on any digital platform like a smartphone, tablet, laptop, etc. All this can be possible only when a proper internet connection is available.
Sometimes a situation arises where enterprises look for a solution to export Gmail to PST without Outlook. There could be any reason for this, but the most important aspect is to find a valuable solution to transfer Gmail to Outlook PST files.
So, now in this article, we are going to describe practical solutions to export emails from Gmail to PST. You can use these methods to transfer your data from Gmail to PST without Microsoft Outlook installation. Before delving into the methods, let’s first look at why users want to transfer Gmail messages to PST.
Why Do Users Want to Transfer Emails from Gmail to PST File?
- To keep emails offline for preservation, with optional encryption for further security.
- To transfer emails to Microsoft Outlook for familiar and powerful email handling.
- To reduce your Gmail storage requirements by archiving old emails in a small PST file.
- To browse and search emails without an internet connection, which is perfect for traveling or giving presentations.
- To keep an organized archive of emails for legal or regulatory purposes.
- To create a local backup that protects emails from inadvertent deletion or account troubles.
Best 4 Ways to Export Gmail to PST Without Outlook
In this article, we will describe the best and simplest methods to export Gmail to PST without Outlook, so stay tuned till the end of the blog post. In the first method, we will try to complete our task by using the Google Takeout service. After that, in the second method, we will discuss what is the method for transferring some specific emails?
In the third solution, we will know whether we can transfer emails to PST format using Outlook or not. At last, we will discuss simple and automatic solutions to solve these queries and we will see which suits best to your needs and what is the process of using that solution. So now let us examine the step by step process of these four methods.
#1: Use Google Takeout to Transfer Gmail Emails to PST Without Outlook
In this method, we will learn how to migrate Gmail data to Outlook PST format with the help of Google Takeout. We have divided this method into two phases because the file you will receive using Google Takeout will be in another format, in the second phase we will tell you how to convert that file into PST.
Phase 1: Download Data by Google Takeout
- Open your Gmail account in a web browser.
- Click the profile icon in the top right corner.
- Click the Manage your Account option.
- Tap Data and Privacy option.
- Scroll down and select the Download Your Data option.
- Tap the deselect all option and then scroll down.
- Check the Mail box and select Next step.
- Now, choose the destination and File Type or Size as needed.
- Finally, tap the Create Export option and wait for the process to complete.
Phase 2: Convert Resultant Data into PST
When you have completed all the steps mentioned above, after some time, you will receive an email in which you will be provided with a link to download this file. After downloading the file, you will obtain a zip file. After that, you need to extract the zip file, once you have extracted the zip file you will need a professional tool to convert it. The tool we suggest you to use is Turgs Google Takeout Converter. With the help of this tool, you can easily convert the resulting file into PST format. The process of using this software is explained step by step below.
- Download and install the Turgs software.
- After that, click the Add Folder button and browse the folder.
- Now, select the sub-folders or the mailboxes.
- Then, choose PST as the saving option.
- Finally, choose the destination path and tap the Convert button.
#2: Transfer Email from Gmail to PST Using MS Outlook
In this method, we will use the Outlook application to export Gmail to PST. We will first learn how Gmail can be configured in Outlook, and then in the second phase, we will learn how after configuration we can export that data to PST. Let’s start.
Phase 1: Configure Gmail Account in MS Outlook
- Open the Outlook application on your system.
- Click the File Menu and select the Add Account option.
- Now, Enter the Gmail email ID and tap the Connect button.
- Choose the Automatic configuration and enter the required details.
- Finally, MS Outlook will verify your Gmail account details and, after that, your Gmail account will be successfully configured in MS Outlook.
Phase 2: Export PST File After Account Configuration
- Again Open MS Outlook on your system.
- Click the file button on the menu bar.
- Select the Open and Export option.
- Then, click the Import/Export option.
- After that, choose Export to a File and tap Next.
- Choose PST as Export Type and choose the required folders.
- Finally, choose the destination path and tap the Finish button.
#3: Export Gmail Emails to PST One by One Without Outlook
In this method, we will learn how to export individual emails from Gmail to PST, that too without using Outlook. To perform this method, we have divided it into two phases, first we will learn how to save individual emails and in second phase, we will learn how to convert the saved email format to PST. Let us now understand the process of both phases.
Phase 1: Save Individual Emails in EML Format
- Open your Gmail account in a web browser.
- Select the email that you want to save.
- Click the 3-dot icon in the right corner.
- Tap the Download Message option from the drop-down menu.
- Finally, enter the file name and click the Save button.
Phase 2: Convert Resultant File to PST Format
After completing the steps mentioned above, you will receive an eml file. After that, to convert this file into PST format, you will need a professional tool named Turgs EML Converter Tool. With the help of this software, you can convert multiple files into PST format in bulk.
- Download and Install the Turgs software on your computer.
- Add the file by clicking Add folder or Add file button.
- Choose the folders as per your requirements and then tap Next.
- Select PST as the Saving option from the list.
- Finally, choose the desired location and tap the Convert button.
#4: Export Gmail to PST Without Outlook Using an Automatic Tool
As we’ve seen, there is no direct manual solution to export Gmail emails to PST without Outlook. The previously mentioned methods may be time-consuming and energy-intensive. If you don’t want to get stuck in lengthy processes and want a direct solution, then you can use Turgs Gmail Backup Software. With the help of this software, you can easily transfer emails from Gmail to PST because of its graphical user interface it becomes quite easy to use. This software comes with a demo version in which you can convert 25 emails from each Gmail folder to PST. Here are the steps to use this software.
Steps to Use Professional Tool with Complete Screenshots
- First, download and install the tool on your Windows or Mac systems as needed.
- Enter your Gmail account email address and app password, then click the Login button.
- Now, choose the Gmail mailbox folders according to your requirements.
- Select PST from the saving options list.
- Choose the destination path and click the Backup button.
FAQs to Export Gmail to PST Without Outlook
Ques. 1: Does your solution export Gmail messages with attachment(s) to Microsoft Outlook?
Ans. Yes, our software exports Gmail messages to PST with attachment(s), if present. The file format of the attachments remains the same as it was before processing.
Ques. 2: At a time, how much data can be exported from Gmail via your approach?
Ans. There is no limitation on the data quantity while using this solution. Also, you can migrate any number of emails at a time to Outlook with the help of this application.
Ques. 3: How much time duration is required to export emails from Gmail to Outlook?
Ans. The time duration is completely dependent on the amount of data to be exported. Still, the software ensures that it will migrate Gmail to Outlook in the shortest period.
Ques. 4: Using your solution, can I export G Suite data to PST without any supportive application?
Ans. Yes, you can export G Suite data to PST with our solution. But, instead of choosing ‘Gmail’ as an email source, you need to choose the G Suite option for this task.
Ques. 5: If I use any of the methods mentioned above and face any problem related to Gmail password, then what should I do?
Ans. If you use any of the methods mentioned above and face issues related to the wrong password, then you have to create an app password in your Gmail account. We have mentioned the solution above on how this app will generate the password. You can generate your password by watching the provided video.
Conclusion
In this article, we have presented four solutions to export Gmail to PST without Outlook, you can use any one of them. If you want a direct solution then you can move towards the fourth method. Because you can download its free version and test it. This version is available on the official website of the software. You can check each functionality of the product before purchasing. The only thing to keep in mind is that this version allows the migration of only 25 emails from Gmail to Outlook.
Therefore, it is possible to remove this restriction by purchasing the full version of the product. We hope that like other customers, you also experienced a stress-free time while exporting emails from Gmail to PST.