Migrate Hotmail to Exchange Server – A Complete Steps Guide

Summary- Do you want to migrate Hotmail to Exchange Server, but don’t know how to proceed? Or are you frustrated trying to find a solution to migrate emails from  Hotmail to Exchange Server? If you’re facing any of these issues, then this article gives you a pathway to solve this problem. In this Blog Post, we’ll discuss how you can transfer Hotmail emails to Exchange Server with complete data. Therefore, read this technical write-up until the end to learn about the migration process of Hotmail to Exchange Server.

Many users become frustrated with the limitations of their Hotmail accounts, provoking them to seek ways to transfer their data to an Exchange Server. Transferring data from Hotmail to Exchange Server involves migrating emails, contacts, and other crucial data between two different platforms. But, before we explain the process of the migration, let’s analyze the issues of users first.

User Query

“Few days ago, I subscribed a Microsoft Exchange Account, but before I registered the Exchange account I have a Hotmail account. I am using Hotmail account for the store and communicate my office people but after purchase Exchange account. I want to switch Hotmail to Exchange account with all emails, contacts, calendar, etc. So, I don’t have any solution or understand how to move Hotmail to Exchange account. If you have any solution, then please suggest me a solution and software tool.”

Julia – New York

Why Users Want to Migrate Hotmail to Exchange Server?

There are several reasons why users may need to migrate Hotmail emails to Exchange server. Below, we’ve highlighted some of the most common causes that specify why users want to complete this task.

• Exchange Online is considered a more secure and reliable platform compared to Hotmail. Microsoft 365, which includes Exchange Online, offers professional features that help in higher productivity and provide a safer platform to manage data across an organization.
• Exchange allows perfect integration with Microsoft Outlook, which makes it more effortless to manage emails, contacts, and calendars. Users can configure Outlook to connect with Exchange Online, providing a more organized and streamlined experience.
• Exchange Online provides various advanced features, which are made for business use, such as advanced security, compliance, and archiving capabilities. This makes it an attractive option for users who need a more professional email solution.
• Exchange Online provides better data retention options, which ensures that important emails and data are preserved and easily accessible.

How to Transfer Hotmail Emails to Exchange Server Using Manual Solution?

Stage 1: Export Your Hotmail Data

1. Start with, logging into your Hotmail account by using your account ID and Password.
2. Click on the Settings (Gear) icon.
3. Select Settings, then navigate to the General section.
4. Click on Data and Privacy.
5. To proceed, click the Export mailbox button.
6. Wait for the export process to complete. You will be notified when the export is ready for download.

Stage 2: Migrate Hotmail Data to Exchange Server Using Outlook

1. Connect your Exchange Server account to the Microsoft Outlook desktop client.
2. Open the Outlook desktop application and then, navigate to the File section and click Open & Export.
3. Select the Import/Export option to open the Import and Export Wizard.
4. Choose Import from another application or file, then click Next.
5. Next, Choose Outlook Data File (.pst) and press Next.
6. Use the Browse option to locate and open the exported PST file.
7. Now, Enable the Do not import duplicates checkbox, then click Next.
8. Enable the Include subfolder option to maintain folder hierarchy.
9. In the Exchange Server, select Import items into the same folder.
10. Finally, synchronize the imported PST files with the Exchange Server.

Drawbacks of the Manual Approach 

While it’s possible to manually migrate Hotmail to Exchange Server, the process can often be disorganized, error-prone, and time-consuming. To avoid these issues, it’s recommended to use the specialized migration tool mentioned below. This tool ensures data integrity, provides better control, and automates the migration process for a smoother experience.

Hotmail to Exchange Migration Tool

After analyzing the above drawbacks of the manual approach, it seems it’s not a good option for users. Therefore, to overcome these drawbacks you can use Turgs Hotmail to Exchange Migration Tool to directly transfer Hotmail data to Exchange Server. The toolkit supports all Microsoft Exchange Server versions including Exchange 2019 version. It allows you to migrate Hotmail to Exchange online with I am Admin & Auto mapping facilities.

Turgs Hotmail to Exchange Tool works on direct migration basic and transfers data from cloud to cloud. Software users need only both account credentials to initialize the process without any requirements. The software supports all versions of Microsoft Windows Operating System including Windows 10 & Windows Server Editions. If you have multiple numbers of Hotmail accounts and you want to move these accounts to the Exchange Server, then this application allows you to do this task without any trouble.

Download Turgs Email Backup Wizard by using the below download button to transfer Hotmail Emails to Exchange Server Quickly.

Video Tutorial- 

How to Migrate Hotmail to Exchange Server? – The Complete Steps Guide

Download Turgs Hotmail to Exchange Migration Tool free of cost. Install the software on any Windows-based system. After completing, the installation process, follow the below steps to migrate Hotmail to Exchange.

Important Reminder: For safe and secure access, you must first enable “Two-step verification” and then create an “App password”. Follow the below process to make a new app password: 

1. Open the “Microsoft Security Setting” tab and then navigate to the “Security” section.  
2. Next, press on the “Manage how I sign in” button after that click “App Passwords”.

Click Here for a detailed guide to creating an App Password in Hotmail.

Step 1. Launch the Hotmail to Exchange Migration tool and pick the Hotmail option in the list of an Email source.

Step 2. Now put all the details of your Hotmail account in the software interface panel and click on the connect option.

Step 3. Now select the required Emails & Contacts folder from a list on the left side interface of the software. Select the Exchange option in the list of saving options. The software supports migrating Hotmail to Exchange Online, exporting Hotmail to Hosted Exchange, and importing Hotmail to Exchange 2016.

Step 4. Advanced Filter option allows you to take backup of required items from Hotmail to Exchange Account directly. It comes with date range filter, Subject, To BCC, etc. filter options.

Step 5. Change the Language option to translate existing emails to another language like Dutch, French, German, Spanish, Swedish, etc.

Step 6. The software provides an option to migrate Hotmail folder to different exchange accounts. Because it supports Hotmail to On-Premises Exchange Migration Process with the I am Admin option.

Step 7. Enter all the details of Exchange Server, Exchange Online, and Hosted Exchange in the software interface.

Step 8. Click on the backup option to start the Hotmail to Exchange Migration process.

Step 9. After completing the process of Hotmail to Exchange migration, the software generates a Log Report.

Highlighted Benefits & features of Hotmail to Exchange Migration

The software easily exports emails from Hotmail to Exchange with complete mailbox data. The software provides a large number of benefits and features explained below: –

• The software supports a large number of Email host accounts and saves multiple email accounts to a large number of file formats.
• It can easily be handled by non-technical and unskilled users with their simple interface. It also works for engineers and skilled versions.
• The software maintains the hierarchical structure of the Hotmail database folder during the migration process.
• The software does not delete the original database after migrating Hotmail to Exchange accounts. It never changes anything in the Hotmail account after completing the migration process.
• Advanced filters allow you to migrate required items from the Hotmail account to the Exchange server platform.
• Hotmail to Exchange Migration tool provides a 100% safe and secure platform to migrate Hotmail Emails to Exchange.
• The software is compatible with all Microsoft Windows Operating Systems including Windows 10 & Windows Server Editions.
• The software provides a direct solution to migrate Hotmail to Exchange Server account directly with all items.
• It also supports all versions of Exchange Server including Exchange 2016, 2019, 2013, 2010, 2007, 5.5, etc.
• The “I am Admin” option allows you to migrate Hotmail to On-Premises Hosted Exchange Accounts directly without any issues.

FAQs

Q1. How to import Hotmail contacts to Exchange?

Answer: Follow the below steps to import contacts from Hotmail to exchange account.

• Step 1. Launch Hotmail to Exchange Migration Tool on your Windows PC and connect to Hotmail.
• Step 2. Now select the Contacts folder in the software interface and pick Exchange format in the saving list.
• Step 3. Fill in all the details of the Exchange Server in the software interface panel and click next.
• Step 4. The software starts the process of migrate Hotmail Contacts to Exchange migration process.

Q2. I don’t have a technical background but I can understand a few things, so I need a direct solution, does the tool allow it?

Answer: Yes, it provides you with a direct migration process, you just need to put your exchange server details in the system and upload the Hotmail database without any issue.

Q3. What are the minimum system requirements needed to run this Hotmail to Exchange Tool?

Answer: The software runs with lower hardware requirements. It can work with 1GHz Processor speed with 128MB RAM and 100MB of storage space required only.

Q4. Can I install this application on the Windows Server 2016 R2 version?

Answer: Yes, it can work with Server Edition with client-side applications only.

Conclusion

In the above Summary, we explained how to migrate Hotmail to Exchange Server with complete data. Here, we have discussed both manual as well as automated solutions to complete this migration process. However, as we can see the drawbacks come with the manual solution, which is not a suitable option for the users. Therefore, we have mentioned an automated solution to accomplish this task. It provides you a direct way to migrate Hotmail to Exchange Online and Exchange Server. The trial version of this application allows you to migrate a few emails from Hotmail to Exchange. Especially for testing and evolution of the process of the tool before purchase. After the user is fully satisfied with the tool and their services they can easily switch to a licensed version.