How to Backup Mail.com Data to Computer Outlook Format ?
The Mail.com Backup Tool lets you download all your @mail.com emails to your Windows PC in formats like PST, MBOX, EML, and MSG. It works over IMAP, needs no technical setup, and completes the backup in minutes. You can filter by date, sender, or subject before exporting.
Your Mail.com inbox holds years of conversations, receipts, and important attachments. What happens when you lose access? The mail.com backup tool solves this problem by letting you download every email to your local PC in a format you actually control.
I’ve tested a number of email backup utilities, and the Turgs Mail.com Backup Tool stands out for one reason: it doesn’t just dump raw files. It converts your emails into usable formats like PST, MBOX, EML, or MSG so you can open them in Outlook, Thunderbird, or any standard email client right away.
Why Back Up Your Mail.com Emails?
Mail.com offers free unlimited storage, which sounds great. But free services can change their terms, get acquired, or simply go offline. United Internet, the company behind Mail.com, has maintained the service for years, but that’s no guarantee of indefinite availability.
Here are the real reasons people back up their Mail.com accounts:
- Account lockout due to inactivity (Mail.com suspends accounts after long periods of no login)
- Accidental deletion of important emails with no recovery window
- Switching to another email provider and wanting to keep old messages
- Legal or compliance needs requiring email archiving
- Simply wanting a local copy you control
Mail.com doesn’t offer a built-in “export all emails” feature the way Gmail does with Google Takeout. That’s where a dedicated backup tool becomes essential.
Mail.com Backup Tool Overview
The Email Backup Tool by Turgs connects to your Mail.com account via IMAP. It loads your mailboxes, lets you select what to export, and saves everything to your hard drive. No technical knowledge required.
The tool runs on Windows XP through Windows 11. It’s a desktop application, so your data never passes through a third-party server during export. That matters if you handle sensitive business or personal communications.
Supported output formats include:
- PST (Microsoft Outlook)
- MBOX (Thunderbird, Apple Mail)
- EML (individual email files)
- MSG (Outlook message format)
- PDF (for archiving and sharing)
- HTML (for browser-based viewing)
You can also export directly to cloud destinations like Gmail or Office 365 if you’re migrating rather than just backing up.
How to Backup Mail.com Emails Step by Step
The entire process takes under 10 minutes for most accounts. Here’s exactly how to do it:
Step 1: Download and install the tool on your Windows PC. Launch it after installation.
Step 2: Select Mail.com as your email source. The tool lists popular providers. Choose Mail.com from the list.
Step 3: Enter your Mail.com credentials. Type your email address and password. The tool connects over IMAP, so no special app password is needed in most cases.
Step 4: Choose your saving format and folders. Select PST, MBOX, EML, MSG, or another format. Pick which mailboxes to include. You can check individual folders or export everything at once.
Step 5: Apply filters if needed. Use the date range, sender, or subject filters to export only the emails you want. This keeps file sizes manageable for large accounts.
Step 6: Set the destination folder where your backup files will be saved.
Step 7: Click Backup. The tool starts downloading your emails. A progress bar shows real-time status. For accounts with thousands of emails, expect 15 to 30 minutes depending on your internet speed.
When the process finishes, a completion message appears. Click OK and browse to your chosen destination to see your backup files.
Key Features of the Mail.com Backup Tool
These are the features that make this tool worth using over manual workarounds:
Multiple export formats. PST, MBOX, EML, MSG, PDF, HTML. You’re not locked into one format. If you later switch email clients, you can export again in a different format.
Selective backup with smart filters. Filter by date range (from / to), sender email address, subject keywords, or message size. This is especially useful if you only need emails from a specific project or time period.
Direct cloud migration. Export Mail.com emails straight to Gmail, Yahoo Mail, Hotmail, or Office 365 without creating a local file first. This cuts the migration process from two steps to one.
Maintains folder structure. Your inbox, sent, drafts, and custom folders all export with their original hierarchy intact. You won’t end up with a single flat folder of 10,000 emails.
Preserves email metadata. Dates, sender names, CC/BCC fields, attachments, and HTML formatting all survive the export. The emails look exactly the same in your destination client.
No email loss or duplication. The tool checks message IDs before downloading to prevent duplicates. I ran it twice on the same account as a test and got zero duplicate messages.
Works with all Mail.com domains. Whether your address ends in @mail.com, @usa.com, @consultant.com, or any of the other 200+ available domains, the tool handles them all the same way.
Limitations to Know
Limitations
- The tool runs on Windows only. There’s no Mac or Linux version available right now.
- A stable internet connection is required throughout the entire backup process. If the connection drops, you may need to restart the export.
- Very large accounts (50,000+ emails) can take 45 minutes or more depending on attachment sizes and connection speed.
- The free trial version limits the number of emails you can export per folder. You need the paid version for a full unlimited backup.
- Two-factor authentication on Mail.com (if enabled via third-party settings) may require you to generate an app-specific password before connecting.
- The tool does not back up contacts or calendar events. It’s email-only.
Frequently Asked Questions
Is the Mail.com Backup Tool free to use?
There’s a free trial version that lets you preview and export a limited number of emails per folder. For a complete backup of your entire Mail.com account without limits, you need to purchase the full version.
Does this tool work with all Mail.com domain addresses?
Yes. Mail.com offers over 200 custom domain options like @usa.com, @consultant.com, and @techie.com. The backup tool works with all of them since they all run on the same IMAP server infrastructure.
Can I export Mail.com emails directly to Gmail using this tool?
Yes. Instead of saving to a local file, you can choose Gmail as your destination. Enter your Gmail credentials and the tool migrates your Mail.com emails directly into your Gmail account, maintaining folder structure.
What happens if the backup process gets interrupted midway?
If your connection drops during export, restart the tool and run the backup again. The tool will resume from where it left off in most cases, though some formats require a full re-export to avoid partial files.
What Windows versions does the Mail.com Backup Tool support?
The tool supports Windows XP, Vista, 7, 8, 8.1, 10, and 11. It requires a Pentium II 400 MHz processor or better, at least 64 MB of RAM, and 30 MB of free disk space for installation.
Can I filter emails before backing them up?
Yes. The tool includes filters for date range, sender address, subject line, and message size. Use these to create targeted backups of specific projects, time periods, or correspondences without exporting your entire mailbox.
