How to Migrate Emails from Gmail to Zoho Mail Efficiently?

author
Published By Jamie Kaler
Rollins Duke
Approved By Rollins Duke
Published On October 22nd, 2024
Reading Time 8 Minutes Reading

Summary- Are you searching for an easy and simple approach to migrate emails from Gmail to Zoho Mail, but don’t know where to start? If your answer is yes, then you don’t have to be stressed about it anymore. In this technical write-up, we will discuss how to transfer your Gmail emails to Zoho Mail with attachments and complete data. So, read the write-up till the end to learn the migration procedure easily.

Zoho Mail is becoming a popular choice for small businesses because it keeps improving its services to meet their needs. As more companies switch to Zoho Mail, many users are looking to move their emails from Gmail to Zoho. In this article, we’ll guide you through the simple and secure steps to migrate emails from Gmail to Zoho Mail with all attachments and data, making the process easy for everyone to follow. However, before beginning the technical write-up, let’s understand this case from the point of view of a real-time user.

User Query
Hello, I’m Martin. I’ve been using Gmail for several years, but I recently decided to move over to Zoho Mail for my business. The problem is, that I’m not really sure how to transfer all of my emails from Gmail to Zoho. I’ve looked around online a bit, but I’m getting confused with all the technical terms and steps. I’m not good with this technical stuff, so I’d really appreciate it if someone could explain how to do this in simple, easy-to-follow steps. I just want to make sure I don’t lose any important emails in the process. Any help would be great!

Why Do Users Want to Migrate Emails from Gmail to Zoho Mail?

There are numerous causes available that motivate users to transfer their Gmail data to Zoho Mail. However, below we have mentioned some of the common causes that define why users want to complete this exporting process.

  • Zoho Mail is considered a more secure and private email service compared to Gmail, as it doesn’t collect user data for advertising purposes and has stronger encryption.
  • Zoho Mail offers more customization options, such as labels, filters, and folders, which can be personalized to individual users’ preferences.
  • Zoho Mail integrates seamlessly with other Zoho apps, such as Zoho Workplace, Zoho CRM, and Zoho Projects, making it a convenient choice for businesses already using these tools.
  • Zoho Mail offers competitive pricing plans, especially for businesses and organizations, making it a more cost-effective option compared to Gmail’s G Suite.
  • Some users might be concerned about Google’s data collection practices and want to move their emails to a platform that prioritizes user privacy.
  • Zoho Mail allows users to use their custom domain names, providing a more professional and branded email experience.

How to Transfer Gmail Emails to Zoho Mail by Using Manual Solution?

In the below section, we have described the complete manual steps guide to migrate emails from Gmail to Zoho Mail. However, to make it easy for you we have divided the complete steps procedure into 02 Parts. So, follow the step-by-step process carefully:

Step 1: Set Up Email Forwarding

  1. Firstly, log into your Zoho Mail account.
  2. Then, navigate to Settings, which is symbolized by the Gear icon.
  3. Next, choose the “Email forwarding and POP/IMAP” section.
  4. Now, enter your Gmail address and click “Verify.”
  5. After that, go to your Gmail inbox, and copy the verification code from the email you received.
  6. Thereafter, return to Zoho Mail, paste the code, and click “Confirm.”

Step 2: Configure Gmail to Migrate Emails to Zoho

  1. Now, sign into your Gmail account.
  2. Then, press on the Gear icon and pick “See All Settings.”
  3. Here, in the “Accounts and Import” tab, click on “Add another email address.”
  4. Now, enter your name and Zoho Mail email address, then click “Next.”
  5. Next, provide your Zoho login details and click “Add Account.”
  6. After that, you’ll receive a confirmation email in Gmail – click the link provided in that email.

Once the process is complete, go back to the “Accounts and Import” tab in Gmail and make Zoho Mail the default by selecting “Make Default.”

Why the Manual Approach is not Recommended?

May this approach seem simple and easy, but let us tell you that this approach has numerous drawbacks. Some main drawbacks are:

  • Moving a lot of emails, contacts, and attachments by hand can take a long time, especially if you have large email messages.
  • This process can be slow and time-consuming.
  • There’s also a risk of losing important information, like emails, attachments, or contacts, during the transfer.
  • Plus, the way Gmail organizes emails with labels might not carry over to Zoho Mail, so you could lose some of your email organization, making it harder to manage your inbox efficiently.

How to Export Gmail Emails to Zoho Mail Using Automated Solution?

As we have seen the manual approach comes with multiple drawbacks, due to which this approach does not become suitable for the users. Therefore, to overcome these drawbacks it’s you can use the Turgs Gmail Backup Software. With the help of this toolkit, you can easily transfer all your Gmail data to Zoho Mail in bulk at once without facing any restrictions.

Download Now Purchase Now

Also, by using this utility you can transfer large Gmail emails to Zoho mail by using this software in just a few clicks. Additionally, the software offers various filtrations to users to transfer data selectively. Furthermore, this utility is completely capable of preserving all data integrity and email formatting during the migration process.

How to Migrate Emails from Gmail to Zoho Mail Easily?

1. Download, install, and run the automated software on your local computer.start the software
2. Now, enter your Gmail address and hit the “Sign with Google” button to log in automatically to the software.migrate emails from gmail to zoho mail
3. Next, choose the mailboxes that you want to export Gmail to Zoho Mail.select the required files
4. Then, select the saving option as “IMAP” from the drop-down menu.migrate emails from gmail to zoho mail
5. After that, go to the “Filters option” and apply the filters as per needs.apply filters
6. Now, enter your IMAP settings, including your Zoho Mail email address, password, IMAP host, and port number.choose imap as saving option
7. After applying all the settings successfully, hit the “Backup” button to start the exporting process.
8. After the migration is completed a pop-up message will appear, press “OK”.migrate emails from gmail to zoho mail

FAQs

Q1: Can I migrate emails from Gmail to Zoho Mail for free?
Answer: Yes, you can migrate emails from Gmail to Zoho Mail for free using the manual method of email forwarding and IMAP configuration. However, this method has limitations like being time-consuming and risking data loss. For a more reliable transfer, we have mentioned an automated solution to migrate Gmail data easily to Zoho Mail.
Q2: How long does it take to migrate from Gmail to Zoho Mail?
Answer: The duration depends on the method used and the volume of emails. Manual migration can take several hours or days for large mailboxes. However, using the above-mentioned automated solution can significantly reduce the migration time and complete the process in just a few clicks.
Q3: Will I lose my email attachments when migrating from Gmail to Zoho Mail?
Answer: Yes, if you use the manual solution for migration then there is a chance that you can lose your Gmail attachments. However, the automated solution ensures all attachments and email data are transferred intact with preserved formatting.
Q4: Do Gmail labels transfer to Zoho Mail?
Answer: When using manual migration methods, Gmail’s label organization might not transfer correctly to Zoho Mail. However, the Automated solution we have mentioned above typically offers better support for preserving email organization structures.
Q5: Can I keep using my Gmail account after migrating to Zoho Mail?
Answer: Yes, migrating your emails to Zoho Mail doesn’t affect your Gmail account. You can continue using both accounts if desired, as the migration process only copies the emails rather than moving them.
Q6: What should I do if emails are missing after migration?
Answer: If emails are missing after migration, it’s recommended to:

  • Double-check the migration settings
  • Verify all folders were selected for transfer
  • Consider using the automated solution instead of manual methods
  • Contact Zoho support for assistance

Q7: Do I need technical expertise to migrate from Gmail to Zoho Mail?
Answer: While the manual migration process requires some technical understanding of email configurations and IMAP settings, automated solutions provide user-friendly interfaces that don’t require extensive technical expertise.
Q8: Can I migrate multiple Gmail accounts to Zoho Mail simultaneously?
Answer: While manual methods require migrating accounts one at a time. However, the above-mentioned automated solution supports batch migration of multiple Gmail accounts to Zoho Mail simultaneously, saving time and effort.

Conclusion

In this write-up, we have discussed how to migrate emails from Gmail to Zoho Mail with all attachments and data. Here we have explained manual and professional solutions with the complete steps guide. However, as we have seen the manual approach has numerous drawbacks, which is not good for the users. Thus, it’s a wise option to go with the professional solution. Additionally, the professional solution provides a free trial version of the utility to users to try and test the features of the software.