How to Transfer Emails from One Outlook Account to Another? – Tips & Tricks
To transfer Outlook emails to another account, you can use Import/Export in Outlook, copy via IMAP sync or use the Turgs Email Backup Wizard for direct account-to-account migration. The Turgs tool is the fastest method and works without needing both accounts open in Outlook simultaneously.
User Query;
Now before proceeding further let’s look at the query of a user because as we said that every person can have a different scenario regarding this query. For this, a user stating his problem said that he is facing a crisis in transferring emails from one Outlook account to another.
Why do Users Search “How to Transfer Emails from One Outlook Account to Another”?
What is the reason why anyone should transfer Outlook emails to another account and why users are searching for this query? There can be the following reasons behind this, we have mentioned some reasons in the next paragraph through points.
- Your Outlook email account has run out of space due to which no new emails are being received in your account.
- You may still need to fund these solutions if you need to access your email on another machine.
- It can also prevent accidental data loss.
- You want to make a backup copy of your Outlook email data.
- Due to professional requirements also you can try to find the process of importing your data.
Best Methods to Transfer Outlook Emails to Another Account
You can easily transfer emails from one Outlook to another account using Best Solution. When we researched this query, we came across four scenarios for which users were looking for solutions. We have mentioned all the scenarios in the next section and according to each scenario, a different method is available. You can solve your problem by selecting any method according to your scenario.
Scenario 1: Both Accounts are Outlook Account
This scenario means that you do not need any strict requirements for metadata to transfer Outlook email data to another account. In this, you have to export the email file from one of your Outlook accounts and import it into another Outlook account. Let’s know its step-by-step complete process:
Phase 1: Export Outlook Email Files
- Open Outlook application on your System.
- Now, click the File tab on the menu bar.
- After that, click the Open / Export Option and Import / Export option.
- Now, select Export to a File option from the drop-down menu.
- After that, choose the Outlook Data File (.pst) option.
- Finally, Browse the location to save output file and tap Finish button.
Note: Your Outlook mailbox file is now exported. Now select the account in which you want to import this file and follow the next process.
Phase 2: Import Exported File Into Another Account
- Open Outlook application and then tap the File button.
- Now, select Open / Export option and Import / Export option.
- Thereafter, select Import from Another program or file option.
- Now, choose the Outlook Data File (.pst) option.
- After that, browse the PST files by clicking the browse button.
- Finally, Choose the folder and tap the Finish button.
Note: In this process, you also file export PST from an Outlook account and import the PST file in another Outlook account. If you do not have this scenario, then you can also check the following scenario.
Scenario 2: Both Accounts are IMAP Account
This scenario applies to those users who still have Outlook IMAP accounts and they also want to transfer their emails to another IMAP account. For this, you will need professional software called Turgs Email Backup Software. With the help of this software, you will be able to complete this task very easily and you do not need any kind of technical knowledge in this. This software also supports the direct IMAP to IMAP migration process. The steps on how to use this utility are mentioned in the point of the next paragraph.
Steps for How to Transfer Emails from One Account to Another
- Download the Software and install it on any system.
- After that, select the IMAP Server option from all these options.
- Now, enter the login credentials of your Outlook account and then click the Login button.
- Thereafter, select the Outlook account folder as per your requirements.
- Then, choose the IMAP or any option as per your Need, because this software supports 35+ saving options.
- Now, enter your Login ID and password, and finally, click the Backup button.
Note: If the other account you want to transfer email from Outlook is also IMAP and your Outlook account is also IMAP configured then you can use this method. If your Outlook account is configured in IMAP but the account you want to transfer the email to is a POP3 account, you can select the solution described in the next scenario. Because the next scenario is based on this scenario.
Scenario 3: One Account is IMAP & Another Account is POP3
If your Outlook account is configured for IMAP but you want to transfer your data to a POP account, you can use the solutions described in this section. Turgs Outlook Converter Tool is the best tool to transfer imap account data to pop account data. With the help of this software, you can easily transfer emails from one Outlook account to another. This software supports 20+ exported file formats. The complete process of how to use this tool is mentioned below.
Process for How to Use this Expert-Recommended Tool
- Download this Software on your Windows or Mac system.
- Now, the software will auto-select your IMAP mailbox or manually select them yourself, you can choose any option as per your need
- Thereafter, choose the Outlook account folders as per your requirements
- After that, choose the PST option as the Saving option from the drop-down menu
- Finally, choose any advanced option and then tap the Convert button
Note: The OST file that was created in your IMAP account by this process has been converted to PST with the help of this software. Now you can import PST files to your Outlook account and we have explained the process in step 2 of scenario 1.
Scenario 4: Have POP3 Outlook Account & Transfer into IMAP Account
In this scenario, you do not need any software to transfer Outlook emails to another account. In this, you just have to locate your PST file and then transfer it to your other account. Its step-by-step process is mentioned in the next paragraph
- Firstly locate your PST files as per the mentioned path
( C:\Users\Admin\AppData\Local\Microsoft\Outlook ) - Now, open the Outlook application on your system
- Then, click the File tab on the menu bar
- Thereafter, select the Open / Export option.
- Now, choose Import / Export option.
- After that, choose Import from Another program or file option.
- Finally, select the PST files and choose the IMAP account to which you want to transfer the PST file.
- Click Finish.
Conclusion
So moving Outlook emails between accounts depends entirely on which protocol each account uses. The four scenarios above cover every real combination of Exchange, IMAP and POP3 you are likely to hit.
For one-time migrations or cross-organization moves, the Turgs Outlook PST tool is the cleanest path. It exports everything and lands it in the destination account with folders and metadata intact, no matter what protocol mismatch you are dealing with.
Which scenario matches your accounts, and roughly how many emails are you transferring?
Limitations to Know
Limitations
- The PST import/export method in Outlook requires Outlook to be installed on your PC and both accounts to be accessible from the same machine
- IMAP sync works only for IMAP accounts. POP3 accounts can’t be synced this way and need PST export instead
- Very large Outlook accounts with tens of thousands of emails may take hours to fully migrate regardless of method
- Emails in local-only PST files (not synced to a server) must be manually exported and imported. The migration tool handles server-based accounts only
- Calendar items and contacts don’t transfer automatically when copying emails. They need to be exported separately via vCard and iCalendar formats
- The free trial version of the Turgs tool migrates the first 25 emails. A full license is needed for complete migration
Frequently Asked Questions
Can I transfer Outlook emails to a different Outlook.com account?
Yes. The most reliable method is to export emails from the source account to a PST file using Outlook’s Import/Export feature, then import that PST into the destination account. Alternatively, the Turgs Email Backup Wizard can connect to both accounts directly and transfer emails without creating an intermediate PST file.
Will the folder structure be preserved when I transfer Outlook emails?
Yes, if you use PST export/import or the Turgs migration tool. Both methods preserve the original folder hierarchy. The destination account will have the same folder structure as the source after the transfer.
Do I need both Outlook accounts logged into the same Outlook client to transfer emails?
Not with the Turgs migration tool. The tool connects to both accounts independently via IMAP or Exchange credentials. You don’t need both accounts set up in your local Outlook client.
Can I transfer emails between two Exchange accounts in different organizations?
Yes, as long as you have valid credentials for both accounts and both accept external IMAP connections. Cross-organization email migrations using the Turgs tool work the same way as personal account migrations.
What if I only want to transfer emails from specific folders?
The Turgs migration tool lets you select individual folders for transfer. You can move just your Inbox and Sent folder, or choose any combination of folders. This is more efficient than transferring everything if you only need a subset of your email history.
Is it possible to transfer Outlook emails without losing metadata like sent dates and recipients?
Yes. PST export and IMAP-based migration both preserve original email metadata including sender, recipients, date sent, subject and message body. The migration doesn’t alter any of this information.
