How to Extract Attachments from Office 365 Account?

Are you guys looking for a solution to extract attachments from Office 365? If so, then you are in the right place. Here, we will explain the different methods to download email attachments from Office 365 and provide the benefits to export the attachments. Thus, stay tuned to know more about the solution.

If you are dealing with thousands of emails, managing your email attachments in Microsoft 365 can be overwhelming. Office 365 is a suite which is used to improve the productivity of your business. Here, you will get several advanced features to manage your emails and other data. However, sometimes, businesses need to save important documents into another location. For example, this user.

I work on HR department of a company. My work includes regularly receiving hundreds of emails in my Outlook 365 account including resumes, offer letters and other important documents. Everyday, I have to manually download every attachments will take my lot of time. I am finding a solution where I can automatically save all attachments from multiple Office 365 emails. Can you help me?

Unfortunately, Office 365 does not provide you an option to export email attachments from your Microsoft 365 emails. But, there are some indirect approaches that you can use to get your Office 365 email attachments.

Why Extract Attachments from Outlook 365?

Before going straight to the methods, we first clarify the reasons for saving email attachments from Microsoft 365. Below we have mentioned all the common factors that lead to downloading the attachments.

• Large attachments or batch attachments take a lot of space in your storage. So, by extracting them you can reduce the storage space.
• Managing emails with attachments can be hectic for many users. Therefore, saving Office 365 attachments to other locations help you organize your data.
• To prevent any unforeseen incidents, you can use this process to backup important attachments.
• Sharing and accessing your Microsoft 365 attachments will be much easier and faster.

There are other reasons behind saving your Office 365 email attachments, but you understand the problem. Now, it is time to see how you can download attachments from Microsoft 365.

Extract Attachments from Office 365 in OWA

To save Office 365 email attachments, you can connect your account with OWA. Then, you export your attachments, below are the steps of the method.

1. First, Open the Outlook webmail. Then, sign in to the program using Office 365 credentials.
2. After that, go to the inbox and select the email which you want to download the file.
3. Hover your mouse icon on the attachments and click on the Download button.
4. Use the above steps in saving all the attachments from all the Office 365 emails.

Limitations of Using Manual Solution

The above method is free to use, but also contains some drawbacks which we explained below.

• This method allows the extraction of all or selected attachments from a single email and not multiple emails.
• It becomes a tedious task to export multiple attachments one by one from each mail manually from Office365.
• This is a time-consuming process. Hence, most of the users are not in favor of using this solution.

So, you can use this solution for a few Office 365 email attachments. But, for bulk extraction, you can use this next method which is a better option than the manual solution.

Instructions to Download Attachments from Office 365

1. First of all, download the software and provide your Microsoft 365 email address.
   
2. Enter the password and login to the software as admin.
   
3. Now, the software fetches all your mails in the software. Click on the email to see the content.
   
4. Select Extract Email Attachments and click filter options to search specific emails.
   
5. Use the Change button to set a location and click on Backup option.
   

With this method you can quickly get your attachments from Office 365 without any issues.

Conclusion

In this article, we have learned how you can download attachments from Office 365 with easy ways. Because you cannot manually export your attachments. You have to use the Outlook web app to save your email attachments. The process is easy and free, but it may cause you a lot of problems. However, using the professional method will be easier than the manual method. Because, you can automatically extract email attachments. So, for professional use, this method is the best.