How to Move Office 365 Mailbox to Another User Account Securely?

However, Microsoft 365 is one of the most top lists in terms of technology terms. So, most users prefer to manage their data in Office 365 mailbox. There would be hardly a company that is not using Office 365 for managing their important emails, contacts, calendars, etc. But, sometimes, the situation occurs when a there is need to move Office 365 mailbox to another user account. So, whatever the case is, in this technical guide we will provide detailed information.

User Queries:

Hi, due to various reasons I have created a new O365 account. However, I would like to retain this existing account, but I want to transfer my mailbox from my old Microsoft 365 account. I am a bit confused that how do I move my Office 365 mailbox to another user safely. If anyone has any idea about transferring the mailbox to different user account securely. Then, please share it with me, it’s urgent.

I have created a single Office 365 account for my official admin team task. But, now there is a need to separate both departments. For that, there is a need to transfer Office 365 mailbox to another user account. I’m looking for a professional solution to meet this need, please suggest.

With the above queries, it is quite common that there might be multiple users who want to move their mailbox to another user account in Office 365. But, unfortunately, there is no native solution for safe migration. Hence, in this article, users will get a safe solution when they want to transfer their mailbox into Microsoft office 365 for managing their data on cloud service.

There are some stages that you need to go from for moving the required mailbox. Let’s know about it in detail in the next section.

Stage 1- Move Office 365 Mailbox to Another User Account

When you transfer an enterprise organization’s data to MS Office 365, you will need to make sure to make a plan, including-

• The essential steps you need to follow
• How to execute the steps as per the requirement?
• End users to finish the steps for migration.

However, planning and plotting are best to do before processing the task for a smooth migration. It will even help to understand when something is missing. Also, early preparation helps for an accurate migration by preventing all future uncertainties during migration. So, these things you should keep in your mind to execute the process, like-

• Time and date for carrying out the whole process to move the mailbox
• Team members meet with the concerned employees for executing a seamless migration of the current mailbox to another user account.
• So, once you decide on these basic needs before the migration process, you can move to the other pre-preparation stage.

Stage 2- Preparation Before Migration of Microsoft 365 Mailbox

There are different points that every user needs to consider before moving a mailbox from one account to a different user account, such as-

Communicate Clearly – Before transferring large mailbox data including email, documents, etc it is better to let everyone knows about the changes, impact, project scope, and more. That means, there should be clear communication between you and your staff before migration.

Examination of Existing Environment – In this step, you will be required to-

• Make a list of server numbers and active users
• Check the correct way to create accounts
• Examine the total required no. of licenses
• Make sure to check the network capacity
• Also, check for the requirements of training sessions for end-users.
• You will be required to check out the need for antivirus, setting authentication, router upgrade, etc.

Analyze On-premise Inventory –

• To simplify the process to move Office 365 mailbox to another user account, you can just break down basic elements and prepare the inventory.
• Create an entire list of user mailbox names as well as shared resources including their size and email addresses.
• Moreover, make sure to examine the desired storage locations, running browser, current OS versions, and configurations.
• Check for the internet connectivity, proxy, and firewall setup, available bandwidth, etc. for a smooth migration.

Creation of List to Migrate – Once you analyze all the on-premise inventory, you can prepare the data for migration. To do this,

• Check the current update of the active directory, or update it if needed
• Let go of all the unnecessary and unused Office 365 user accounts
• Also, match the UPN of the source and destination account
• All the offline and online archive facilities will be required later.

Microsoft 365 Accounts Configuration – After preparing all the above pre-migration needs. You will be required to mount all the Microsoft Office 365 accounts by,

• Check out if you are having enough Office 365 licenses or subscriptions. But, if not then buy them accordingly
  Verify all the created domain names
• Make sure to assemble all the security permissions, applications for use, etc.
• As of now, you must be ensured to move the entire mailbox data to the destination. Once, it confirms, let’s move to the next phase to transfer Office 365 mailbox to another account.

Stage 3- How to Move Office 365 Mailbox to Another User Account Automatically?

If you are wondering about a manual solution for moving your mailbox from one Microsoft 365 account to another user. Then, you may barely find it, or there are some much more technical solutions available. So, to avoid any confusion or any long task we suggest you to go for an automated solution.

Therefore, we recommend you opt for the Turgs Office 365 Backup Tool. As using this automated solution will help you for moving mailbox easily. Moreover, the entire process will be safe and secure without any data modification.

While wondering about the interface of the software, it offers a simple user graphic interface. So that, a novice or beginner user can access to transfer Office 365 mailbox to another account. This software is quite enough to know how to manage multiple Office 365 tenants easily.

Top Highlighted Features of the Software

1. This one is the best tool for moving Microsoft 365 emails from primary, in-place archives, and shared mailboxes.
2. Moreover, this advanced tool offers an I am Admin option for moving a mailbox from multiple Office 365 mail accounts to another user account. This software will help you out for a safe M365 tenant to tenant migration.
3. Options to select the necessary folders from Microsoft Office 365 mailbox as per the requirement.
4. Provide a facility for selecting the destination account or file on the user desktop.
5. Likewise, this tool is designed with advanced features where it offers different 10+ file naming options to manage backup.
6. If the requirement is for shared Office 365 mailbox migration then this tool allows that too.

Step by Step Guide to Move Office 365 Mailbox to Another User Account

Note: If you have already existing another user account then it’s good. But, in case, you still haven’t created a different user account, then first make sure to create a new user in a different tenant.

First and foremost, download the above-mentioned software on your local system. Thereafter, follow the following step by step guide to execute the process-

• From the welcome screen of the software, enter your Microsoft Office 365 credentials and tap Login

• After login, check all the required folders from the list given on the left pane that you want to move to another user account

• In this step, select the Office 365 option from the list to which you want to transfer the mailbox

• Moreover, there is an option for transferring the selected Microsoft 365 mailbox selectively, for that tap on the Advance Filters to apply date filter or etc.

• After that, you will be asked to provide the destination Office 365 account email address for moving all emails from the mailbox

• Eventually, mouse-click on the Backup option to begin the instant migration process. The software will start moving all the selected mailboxes from the O365 account to different users.

Conclusion

In this article, we have discussed how to move Office 365 Mailbox to another user account in a detailed manner. For that, there are basic instructions that you need to follow as given above. However, to ease the pain, we have suggested an automated solution that helps to move emails from Microsoft 365 mailbox to some other user account. Using this software would give you accurate results without modification in data to transfer Office 365 mailbox to different user. Moreover, the described tool offers different options to meet user requirements for Microsoft Office 365.