How to Save Outlook 365 Emails to Hard Drive? Using Best 3 Solutions

Summary: If you haven’t found a direct solution to save Outlook 365 emails to Hard Drive, read this blog. Here, you’ll find an easy way to download Office 365 email to an external hard drive.

“What’s the easiest way to save email from Outlook 365 to a hard drive?” If you have the same question in your mind, then your needs will be catered for here. Today, Microsoft services are trending everywhere. Outlook 365 is also an email service provided by Microsoft. It comes with Office 365 plans. That is, your data is stored in the cloud. But, there are times when there are scenarios where users need to save Office 365 emails to the local system.

Now, users can easily save emails from Outlook 365 to External Hard Drives. It is a simple, easy, and fast process.

We have not one, not two, but three options to save Outlook 365 emails to Hard Drive. All methods allow you to create a backup of Outlook 365 with all the information on an external hard drive.

Best Way to Save Outlook 365 Emails to Hard Drive 

To save emails from Office 365 to External Hard Drive, today in this article you will get three such solutions, with the help of which you will complete this task very easily. In the first two methods, you can save your data to the hard drive using the Outlook desktop application. And the third method is automatic software in which you do not need any external application.

Method 1: Using Save as PST Option

This is a manual process that works with the installation of MS Outlook on your system. With this method, you can save Outlook 365 account to Hard Drive after configuring it in the Outlook desktop application and export emails in the default file format.

1. Configure your Office 365 account in MS Outlook.
2. Then click on File >> Open and Export >> Import and Export.
3. In the Import and Export wizard, choose the Export to File >> Outlook Data File (.pst) option.
4. Select the desired email folders from O365 to extract emails in PST format. If necessary, check the Include subfolders box.
5. Add the destination hard drive on the next page by clicking Browse.
6. Press Finish with the saving or exporting process.

Limitations: If you choose this option to save Outlook 365 email to a local hard drive, you cannot access it without Outlook installed. It enables you to read email in only one place, anytime, anywhere.

Method 2: Using Save as HTML Option

To use this method, you must first configure your Office 365 account in the Outlook desktop application. After which you can also save Outlook 365 emails to Hard Drive by saving them in HTML file format. follow the steps.

1. Log in O365 account in Outlook desktop application.
2. Select the email which you want to save in HTML format.
3. Now, click on File >> Save and a box will appear.
4. Select the destination hard drive location in that box.
5. At the same time, add a name for the file and choose HTML as the same type.
6. Click Save to finish the saving process. You will need to repeat this for all other emails.

Limitations: One of the biggest limitations of the above manual method is that you need to follow 6 steps for the email. This method only applies to certain emails. This is time and energy-consuming. If you have the bulk email in your Outlook 365 account, it may take a long time to save each email individually.

Method 3: Best Method to Save Outlook 365 Emails to Hard Drive

Take the help of Turgs Office 365 Backup Software to save multiple emails from Office 365 to Hard Drive. It completes the process in a few seconds. Hence, your time and energy are saved. Also, there is no possibility of data loss. The utility is designed with an advanced algorithm that maintains the originality of the data. All your information and attachments are protected by the tool. This is the best option for the Enterprise level. They can save bulk email from Outlook 365 to local hard disk. Now, let us find out the working of the application to save Outlook 365 emails to Hard Drive.

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Quick Solution to Save Emails from Outlook 365 to Hard Drive

That’s it. All your Outlook 365 emails are saved to Hard Drive with attachments. You can check for free using the free trial version. It saves 25 emails from Outlook 365 to Hard Drive.

Learn How to Save Office 365 Emails to Hard Drive with Screenshots?

Follow the below instructions to save Outlook 365 emails to USB Drive: –

1. Download and launch the automatic software on Windows PC. Read all the instructions of the software.
   
2. After that, Check the “I am Admin” option to log in using Outlook 365 admin account. Then, fill in the credentials in the panel and hit Login.
   
3. The tool automatically loads all the folders in Outlook 365 web account. Choose as per your requirement.
   
4. After that, choose any option in which format you want to save your data.
   
5. The tool by default saves resultant data on the desktop. If you need to save somewhere else, click change and enter the destination location. Also, pick the file naming option.
   
6. Finalize the process by hitting the Backup button & analyze the process.
   

With the help of an automatic solution, you can save Outlook 365 emails to Hard Drive. Also, backup selective emails from Outlook 365 to Hard Disk. The tool completes the process with great accuracy.

Commonly Asked Question

Ques. I want to save the Inbox mailbox from Office 365 to Local Hard Drive. Suggest me a quick solution.

Ans. Take the help of an automatic solution. It quickly saves emails from Outlook 365 to Hard Drive.

Ques. How can emails can I backup up at a time from Outlook 365 to Hard Drive?

Ans. With the help of a professional tool, you can save multiple Outlook 365 emails to Hard Drive.

Ques. Can I run the software on Windows XP to save emails from Outlook 365 to Local Drive?

Ans. Yes, you can run the software on Windows XP. Even, on all versions of Windows.

Conclusion

In the above write-up, several methods are explained to save Outlook 365 emails to Hard Drive. You’ll not face any difficulty following the above options. However, choose the best solution to backup emails from Outlook 365 to Local Hard Drive. We recommend going with an expert solution. As they are no chances of data loss and enjoy 100% accurate results.