How to Transfer Office 365 Email to Gmail? – A Step-by-Step Guide

Microsoft Office 365 and Gmail are two of the most popular and widely used email service providers. However, nowadays many professional users are searching for the easiest way to transfer Office 365 email to Gmail because of the 15 GB of free storage space and multiple amazing features, that are provided by Gmail. In this technical article, we are going to tell you how to transfer Office 365 email to Gmail with attachments quickly and securely. But before reading this guide, let’s understand this situation with some related queries.

User Query

Hi, I’m Jenifer. I’m switching from Office 365 to Gmail therefore, I need to sahre all my emails Office 365 to my Gmail account, including the attachments and all the details, but I’m really not sure where to start or how to do it. I’ve looked around in the settings, but it’s a bit challenging, and I’m afraid I might mess something up. I don’t want to lose any important emails or attachments in the process. Could someone please help me understand how to transfer Office 365 email to Gmail with an easy steps guide? I’d really appreciate any advice or solution.

Understanding the Office 365 and Gmail 

Office 365 is a subscription-based email service provider, that is widely used in corporate sectors. It has multiple membership plans depending on the services that you choose. On the other hand, Gmail is another email service provider developed by Google. It is a free service and offers multiple other handy Google products to its users, which are connected with the Google ecosystem. A Gmail user has the opportunity to access all the other products, such as Google Chat, Sheets, Meet, Doc, Hangouts, Calendar, etc. Let’s see the reasons why users want to move all emails from O365 to their Gmail accounts.

Why Do Users Choose to Transfer Office 365 Email to Gmail?

There are multiple reasons available why users mainly want to migrate Office 365 emails to Gmail account along with all the details and attachments. In the below section, we have share some of the common reasons that specify why users want to perform Office 365 to Gmail migration process.

• Gmail integrates seamlessly with other Google apps, such as Google Drive, Google Calendar, and Google Contacts, which makes it an ideal choice for users who depend on the Google ecosystem.
• Gmail offers more customization options compared to Office 365, allowing users to personalize their inbox and workflow to suit their preferences. Thus, many users wish to export their Office 365 mailbox to Gmail account.
• Gmail’s scalability is a major advantage, particularly for users with large amount of email archives or high email volumes. Office 365’s limitations on mailbox sizes and storage may be a concern for users who need more flexibility.
• Gmail’s free plan or low-cost business plans, may be that more attractive to users who are looking to reduce their email costs or switch from Office 365’s paid plans.
• Gmail’s IMAP (Internet Message Access Protocol) support allows users to access their email from multiple devices and clients, including mobile apps and desktop email clients, which may be important for users who need flexibility in their email access.
• Users may want to transfer Office 365 email to Gmail to ensure data portability and independence from a specific platform.

How to Migrate Office 365 Emails to Gmail Manually?

Follow the below steps to manually transfer Office 365 email to your Gmail account without any cost and easily:

1. Login to Gmail account and click on the “Gear” icon, which is available in the top-right corner.
2. Select the “See all Settings” option.
3. Now, navigate to the “Account and Import” tab.
4. After that, choose the “Import Mail and Contacts” option to transfer Office 365 emails and contacts to Gmail account.
5. Enter your Microsoft Office 365 email address and click “Continue”.
6. Now, provide your email address password and fill in POP3 settings details in the given boxes, and press the “Port Number Edit” button.
7. Select “995” as the port number from the drop-down list and check the “Use SSL” box to continue.
8. After filling in all the details correctly, hit the “Continue” button to transfer Office 365 email to Gmail account.
9. Now, you can see the “Checking” process started and is ongoing.
10. After the checking process is completed a new window will open, click all the boxes and press the “Start Import” button to start the Office 365 to Gmail migration procedure.
11. Now, you can see the “Your messages are being imported” window on your screen, wait for a while.

Drawbacks of the Manual Approach

The manual approach seems simple and easy to migrate Office 365 emails to Gmail but there are some drawbacks. Some of the main drawbacks we have mentioned below:

• This approach can take up to 2-3 days to transfer Office 365 email to Gmail. The time to take the backup depends on the size of your data.
• This is a time-consuming, complicated, and lengthy process. It even needs the users to have technical and POP settings knowledge.
• Data consistency and actual folder structure may be tempered while using this manual approach.
• The manual method is only capable of moving the Inbox folder from Office 365 Mailbox to Gmail. Other folders or mailboxes cannot be moved.
• If you mistakenly make a minor or small mistake you may lose your vital data during the migration procedure.

Given the disadvantages of manual methods to transfer email messages from Microsoft 365 to Gmail. Therefore, to tackle these inconveniences, you can use an automated software app recommended by the experts in the field: Turgs Office 365 Backup Software. Using this software, you can transfer all your Office 365 mailboxes like Inbox, sent, outbox, other mailboxes, etc. as bulk at once. In addition, the utility has multiple filtration choices to export Office 365 emails in a selective manner to Gmail. Additionally, you can also download your Office 365 emails into your local system without any limits.

How to Transfer Office 365 Email to Gmail Quickly?

1. Download and run the software on your computer.
2. Then, you need to fill out your Office 365 email ID and password, and click “Login.”
   
3. After signing in, choose the mailboxes that you wish to transfer.
   
4. Now, choose Gmail from the saving option.
   
5. Now, provide your Gmail ID and password in the given box.
6. Now, use filters as per your requirements for selective migration.
   
7. Select the “Backup” option after finishing setting modifications to initiate the data transfer. User access to view real-time importing operations becomes accessible through the software interface.
   
8. After a while, you can see a pop-up message saying “Conversion completed successfully”, click “OK” to proceed further.
   
9. At last, login to your Gmail account and access the “Imported” Office 365 Mailbox.

Conclusion 

In this technical write-up, we have elaborated on a secure and simple method to migrate Office 365 emails to Gmail. In this regard, we have provided descriptions of the manual approach and a professional solution with each step to accomplish the Office 365 to Gmail migration. As we discovered the manual method has several disadvantages that may not be a suitable option. So, to mitigate the negative aspects of the manual approach, it may be a smart option to use an expert-level recommendation to migrate Office 365 emails and accounts to a Gmail account. The utility also provides a free trial version for users to see the functionality and features of the software.