How to Transfer Office 365 Email to Gmail? – A Step-by-Step Guide
Microsoft Office 365 and Gmail are two of the most popular and widely used email service providers. However, nowadays many professional users are searching for the easiest way to transfer Office 365 email to Gmail because of the 15 GB of free storage space and multiple amazing features, that are provided by Gmail. Therefore, in this technical write-up, we are going to discuss how to transfer Office 365 email to Gmail with attachments quickly and securely. But before initiating the write-up, let’s understand this situation with a related user query.
User Query
Hi, I’m Jenifer. I’m switching from Office 365 to Gmail therefore, I need to move all my emails from my Office 365 account to my Gmail, including the attachments and all the details, but I’m really not sure where to start or how to do it. I’ve looked around in the settings, but it’s a bit challenging, and I’m afraid I might mess something up. I don’t want to lose any important emails or attachments in the process. Could someone please help me understand how to transfer Office 365 email to Gmail with an easy steps guide? I’d really appreciate any advice or solution. Thank you in advance!
Difference Between Office 365 and Gmail
Office 365 is a subscription-based email service provider, which is widely used in corporate sectors. It has multiple membership plans depending on the services that you choose. On the other hand, Gmail is another email service provider developed by Google. It is a free service and offers multiple other handy Google products to its users, which are connected with the Google ecosystem. A Gmail user has the opportunity to access all the other products such as Google Chat, Sheets, Meet, Doc, Hangouts, Calendar, etc. Let’s see the reasons why users want to move all emails from O365 to their Gmail accounts.
Why Do Users Want to Transfer Office 365 Email to Gmail?
There are various reasons available why users mainly want to migrate Office 365 emails to Gmail account along with all the details and attachments. Below we have mentioned some of the common reasons that specify why users want to perform Office 365 to Gmail migration process.
- Gmail integrates seamlessly with other Google apps, such as Google Drive, Google Calendar, and Google Contacts, which makes it an ideal choice for users who depend on the Google ecosystem.
- Gmail offers more customization options compared to Office 365, allowing users to personalize their inbox and workflow to suit their preferences. Thus, many users wish to export their Office 365 mailbox to Gmail account.
- Gmail’s scalability is a major advantage, particularly for users with large email archives or high email volumes. Office 365’s limitations on mailbox sizes and storage may be a concern for users who need more flexibility.
- Gmail’s free plan or low-cost business plans, may be that more attractive to users who are looking to reduce their email costs or switch from Office 365’s paid plans.
- Gmail’s IMAP (Internet Message Access Protocol) support allows users to access their email from multiple devices and clients, including mobile apps and desktop email clients, which may be important for users who need flexibility in their email access.
- Users may want to transfer Office 365 email to Gmail to ensure data portability and independence from a specific platform.
How to Migrate Office 365 Emails to Gmail Manually?
Follow the below steps to manually transfer Office 365 email to your Gmail account without any cost and easily:
- Login to your Gmail account and press the “Gear” icon, which is available in the top-right corner.
- Select the “See all Settings” option.
- Now, navigate to the “Account and Import” tab.
- After that, choose the “Import Mail and Contacts” option to transfer Office 365 emails and contacts to Gmail account.
- Enter your Microsoft Office 365 email address and click “Continue”.
- Now, provide your email address password and fill in POP3 settings details in the given boxes, and press the “Port Number Edit” button.
- Select “995” as the port number from the drop-down list and check the “Use SSL” box to continue.
- After filling in all the details correctly, hit the “Continue” button to transfer Office 365 email to Gmail account.
- Now, you can see the “Checking” process started and is ongoing.
- After the checking process is completed a new window will open, click all the boxes and press the “Start Import” button to start the Office 365 to Gmail migration procedure.
- Now, you can see the “Your messages are being imported” window on your screen, wait for a while.
Drawbacks of the Manual Approach
The manual approach seems simple and easy to migrate Office 365 emails to Gmail but let us tell you that this method has some drawbacks. Some of the main drawbacks we have mentioned below:
- This approach can take up to 2-3 days to transfer Office 365 email to Gmail. The time to take the backup depends on the size of your data.
- This is a time-consuming, complicated, and lengthy process. It even needs the users to have technical and POP settings knowledge.
- Data consistency and actual folder structure may be tempered while using this manual approach.
- The manual method is only capable of moving the Inbox folder from Office 365 Mailbox to Gmail. Other folders or mailboxes cannot be moved.
- If you mistakenly make a minor or small mistake you may lose your vital data during the migration procedure.
How to Export Office 365 Emails to Gmail Using Automated Solution?
As we can see the drawbacks that come with the manual methods while transferring email messages from Microsoft 365 to Gmail. So to overcome these drawbacks you can use an expert-recommended automated software such as Turgs Office 365 Backup Software. With the help of this you can easily transfer all Office 365 mailboxes including Inbox, sent, outbox, and other mailboxes in bulk at once. Additionally, the utility provides multiple filtration options to export Office 365 email selectively to Gmail. Additionally, by using this you can download your Office 365 emails to your local system without facing any restrictions.
Moreover, the utility is completely capable of preserving all your Office 365 email components, formatting, structure, and other data integrity during the migration process. Also, the software comes with modern yet, simple and user-friendly user interface, with the help of which both non-technical and expert users can navigate through the software and perform Office 365 to Gmail migration.
How to Transfer Office 365 Email to Gmail Quickly?
- Install and run the Office 365 to Gmail Converter on your local system.
- Now, enter your Office 365 email ID and password, then click “Login”.
- After signing in, choose the mailboxes that you wish to transfer.
- Here, select the saving option as “Gmail” from the drop-down list.
- Now, provide your Gmail ID and password in the given box.
- Next, apply filters as per your requirements for selective migration.
- After applying all the settings successfully, press the “Backup” button to start the moving process. Now, you can see the live importing process in the software interface.
- After a while, you can see a pop-up message saying “Conversion completed successfully”, click “OK” to proceed further.
- At last, login to your Gmail account and access the “Imported” Office 365 Mailbox.
Conclusion
Here, in this technical write-up, we have discussed how to transfer Office 365 email to Gmail securely and easily. Here, we have explained both manual and professional solutions with step guide to complete this Office 365 to Gmail migration process. As we can see the manual approach comes with several drawbacks, which is not a good option for you. Therefore, it’s to overcome these drawbacks it’s wise to use the expert-recommended professional solution to migrate Office 365 emails to Gmail account. Additionally, the professional software provides a free trial version of the utility to users to test the features and capabilities of the software.