How to Transfer Emails from One Outlook Account to Another? – Tips & Tricks
Which is the right solution to import Outlook emails from one account to another and what are the steps I should follow? These are the main questions that attract users’ attention when converting Outlook mailbox to another. But, you need not worry, your needs will be catered to here.
As we all know Outlook account is configured in two ways first IMAP and second POP3. And when it comes to email transfer or account migration, the task becomes quite difficult. Because while transferring emails from one Outlook account to another Outlook account, a single mistake can corrupt the entire data.
If any user is worried about this query, we believe he may have a different scenario because in the Outlook application, the PST file of your data is also created, and the OST file is also created. Now each user can have any one file. Or if you don’t have any files and want to move your Outlook account email directly to another account then stick with this article.
Because today in this blog you will get answers on all the scenarios which can be the problem of any user. So without wasting any time let’s start.
User Query;
Now before proceeding further let’s look at the query of a user because as we said that every person can have a different scenario regarding this query. For this, a user stating his problem said that he is facing a crisis in transferring emails from one Outlook account to another.
Why do Users Search “How to Transfer Emails from One Outlook Account to Another”?
What is the reason why anyone should transfer Outlook emails to another account and why users are searching for this query? There can be the following reasons behind this, we have mentioned some reasons in the next paragraph through points.
- Your Outlook email account has run out of space due to which no new emails are being received in your account.
- You may still need to fund these solutions if you need to access your email on another machine.
- It can also prevent accidental data loss.
- You want to make a backup copy of your Outlook email data.
- Due to professional requirements also you can try to find the process of importing your data.
Best Methods to Transfer Outlook Emails to Another Account
You can easily transfer emails from one Outlook to another account using Best Solution. When we researched this query, we came across four scenarios for which users were looking for solutions. We have mentioned all the scenarios in the next section and according to each scenario, a different method is available. You can solve your problem by selecting any method according to your scenario.
Scenario 1: Both Accounts are Outlook Account
This scenario means that you do not need any strict requirements for metadata to transfer Outlook email data to another account. In this, you have to export the email file from one of your Outlook accounts and import it into another Outlook account. Let’s know its step-by-step complete process:
Phase 1: Export Outlook Email Files
- Open Outlook application on your System.
- Now, click the File tab on the menu bar.
- After that, click the Open / Export Option and Import / Export option.
- Now, select Export to a File option from the drop-down menu.
- After that, choose the Outlook Data File (.pst) option.
- Finally, Browse the location to save output file and tap Finish button.
Note: Your Outlook mailbox file is now exported. Now select the account in which you want to import this file and follow the next process.
Phase 2: Import Exported File Into Another Account
- Open Outlook application and then tap the File button.
- Now, select Open / Export option and Import / Export option.
- Thereafter, select Import from Another program or file option.
- Now, choose the Outlook Data File (.pst) option.
- After that, browse the PST files by clicking the browse button.
- Finally, Choose the folder and tap the Finish button.
Note: In this process, you also file export PST from an Outlook account and import the PST file in another Outlook account. If you do not have this scenario, then you can also check the following scenario.
Scenario 2: Both Accounts are IMAP Account
This scenario applies to those users who still have Outlook IMAP accounts and they also want to transfer their emails to another IMAP account. For this, you will need professional software called Turgs Email Backup Software. With the help of this software, you will be able to complete this task very easily and you do not need any kind of technical knowledge in this. This software also supports the direct IMAP to IMAP migration process. The steps on how to use this utility are mentioned in the point of the next paragraph.
Steps for How to Transfer Emails from One Account to Another
- Download the Software and install it on any system.
- After that, select the IMAP Server option from all these options.
- Now, enter the login credentials of your Outlook account and then click the Login button.
- Thereafter, select the Outlook account folder as per your requirements.
- Then, choose the IMAP or any option as per your Need, because this software supports 35+ saving options.
- Now, enter your Login ID and password, and finally, click the Backup button.
Note: If the other account you want to transfer email from Outlook is also IMAP and your Outlook account is also IMAP configured then you can use this method. If your Outlook account is configured in IMAP but the account you want to transfer the email to is a POP3 account, you can select the solution described in the next scenario. Because the next scenario is based on this scenario.
Scenario 3: One Account is IMAP & Another Account is POP3
If your Outlook account is configured for IMAP but you want to transfer your data to a POP account, you can use the solutions described in this section. Turgs Outlook Converter Tool is the best tool to transfer imap account data to pop account data. With the help of this software, you can easily transfer emails from one Outlook account to another. This software supports 20+ exported file formats. The complete process of how to use this tool is mentioned below.
Process for How to Use this Expert-Recommended Tool
- Download this Software on your Windows or Mac system.
- Now, the software will auto-select your IMAP mailbox or manually select them yourself, you can choose any option as per your need
- Thereafter, choose the Outlook account folders as per your requirements
- After that, choose the PST option as the Saving option from the drop-down menu
- Finally, choose any advanced option and then tap the Convert button
Note: The OST file that was created in your IMAP account by this process has been converted to PST with the help of this software. Now you can import PST files to your Outlook account and we have explained the process in step 2 of scenario 1.
Scenario 4: Have POP3 Outlook Account & Transfer into IMAP Account
In this scenario, you do not need any software to transfer Outlook emails to another account. In this, you just have to locate your PST file and then transfer it to your other account. Its step-by-step process is mentioned in the next paragraph
- Firstly locate your PST files as per the mentioned path
( C:\Users\Admin\AppData\Local\Microsoft\Outlook ) - Now, open the Outlook application on your system
- Then, click the File tab on the menu bar
- Thereafter, select the Open / Export option.
- Now, choose Import / Export option.
- After that, choose Import from Another program or file option.
- Finally, select the PST files and choose the IMAP account to which you want to transfer the PST file.
- Click Finish.
Conclusion
In this article, we have completely described the query of how to transfer emails from one Outlook account to another. Based on this query, we have mentioned all the scenarios that come in front of us in this article, you can select any one method according to your problem. Out of the four scenarios we have mentioned, two scenarios require automatic tools, and two scenarios will be done manually. If you face any problem regarding moving Outlook email to another account, then you can take help from our support team.
FAQ for Transfer Outlook Emails to Another Account
Ques. How do I transfer emails from old Outlook to new Outlook?
Ans. You can go for the first scenario to transfer emails from Old Outlook to New Outlook.
Ques. How do I copy emails from one Outlook inbox to another folder?
Ans. If you want to move Outlook emails from the Inbox folder to another folder, then follow the steps given below:
- Firstly, select the emails which you want to move.
- After that, click the Move button and copy to folder option on the home button.
- Now, enter the destination Folder name as per your choice.
- After the folder is created, click the created Folder and then tap copy option.
Ques. How to transfer all emails from one Outlook account to another IMAP account such as Office 365, Gmail, etc.?
Ans. If you want to transfer emails from Outlook to another IMAP account, then scenario 3 will work for you.