How to Convert Office 365 to PDF Format? – Using Best Two Solution
Are you planning to save O365 emails in PDF format? So you have come to the right blog post, here you will be provided with two such solutions, with the help of which you will be able to convert Office 365 to PDF very quickly. As we all know, if you want to save specific emails in PDF format, then Office 365 provides an inbuilt feature. With the help of this, you can easily convert your emails into portable document formats.
But the question comes that there are bulk emails in the O365 mailboxes, so is there any solution to convert them to PDF format at once? So today we will answer all these questions in this article, with the help of which you will be able to convert specific emails and bulk emails very quickly.
What are the Benefits of Saving O365 Emails in PDF Format?
Saving Office 365 emails as PDFs has several advantages, including:
- Office 365 Emails that are saved as PDFs guarantee that the data they contain is retained and accessible in the future.
- Collaboration on projects and sharing of crucial information are made easier by the ease with which PDFs may be shared with others via email or other channels.
- O365 Emails may easily be seen on multiple computers or mobile devices since PDFs can be read on a range of hardware and software systems.
- After saving M365 email as PDF it is more secure because no one else can edit or change the original email.
- By archiving critical emails and freeing up inbox space, saving emails as PDFs might help you keep your inbox organized.
- Since PDFs can print, they are useful if you need a hard copy of an email for compliance or legal purposes.
- Since PDFs can search, it is simple to locate specific information within an email, even if it has been archived.
Best Way to Convert Office 365 to PDF Format
This article will explain two methods to save O365 emails in PDF format. The first method is manual in which you can convert specific emails from Office 365 mailbox to Portable Document Format. If you want to convert emails in your mailbox in bulk, there is another way for you. With the help of that method, you will easily complete this conversion.
[Method 1] Use Print Option to Save Microsoft O365 Emails as PDF Format
- To access Office 365, enter your User and Admin credentials.
- Select the desired email from the Office 365 menu to open it in Outlook 365.
- Choose Print from the drop-down menu by clicking the three-dot icon.
- Next, click the Print button a second time in the Next window.
- Select Save as PDF under the Destination menu.
- Navigate to the folder where you want to save your email after selecting Save.
- To successfully save Outlook 365 emails as PDF format, click Save now.
- For each email, repeat the process.
Some Limitations of the Manual Approach
Office 365 email conversion by hand can be laborious and error-prone. Some restrictions consist of:
- Saving each email individually can be time-consuming and tiresome, especially if you have a lot of emails to convert.
- Emails that are manually saved to PDF may lose some of their original formatting and style, resulting in a less polished and expert-looking document.
- It is less effective to manually save emails to PDF since it needs manual work for each individual email.
- The possibility of mistakes, such as mistakenly storing the incorrect email or missing a crucial communication, rises when emails are manually save into PDF formats.
- There is no audit trail that records the time of the save and who saved the email when you manually save an email to a PDF.
- When emails are manually saved to PDF, there is a greater chance that the data will be lost if the original email is deleted or the PDF is damaged or destroyed.
[Method 2] Convert Office 365 to PDF Format Using Automatic Software
The best method to save Microsoft Office 365 emails to PDF is called Turgs Office 365 Backup Software. With the help of this software, you can easily complete this conversion without missing any data. This software maintains the folder hierarchy and data formatting while converting Office 365 to PDF. You can also change the name of your resultant file with the help of this O365 emails to PDF converter software. Using this software is also a very easy task because its graphical user interface is designed in such a way that even a non-technical user will not face any problems.
How to Use Office 365 to PDF Converter to Save O365 Emails as PDF
- Install and open the software. Now check the I am Admin for admin portal login and provide tool Microsoft Office 365 account credentials to begin the export.
- After connecting with the account it will load all the available mailboxes of Office 365. Now choose the required folder.
- Select the Backup icon to choose saving options, and select “PDF” as a saving format among other available file formats.
- Also, choose the destination path and file naming option for ease of data access, then press “Backup”.
- The software will now begin the conversion of Office 365 to PDF showing up the live status.
Advanced Benefits of Office 365 to PDF Converter Software
- Using this reliable software users can easily convert any type of O365 document to PDF format and other online Office 365 documents hassle-free.
- This Office 365 to PDF converter software allows users to save data at user-defined locations. This tool provides an additional option to select the destination path.
- The software also provides multiple file naming options to save the converted data suitably according to date, subject, time, sender, etc.
- This is the best solution if you want to save Microsoft O365 in PDF in bulk. Users can batch convert an unlimited number of emails with attachments using this O365 to PDF converter.
- This software provides users with the option to save O365 emails in PDF format and other 20+ standard file formats.
- It is Office 365 to PDF converter software that supports all versions of Windows OS. Using this software users can export Microsft O365 to PDF format on all versions of Windows like 11, 10, 8, 7, XP, etc. in both 32 and 64-bit in the least possible time without any data loss.
Frequently Asked Questions
Ques: How to save emails from Office 365 to PDF?
Ans: To save Office 365 emails as PDF formats, you first need to download Office 365 emails to PDF Converter Software in your system. Then follow these simple steps:
- Launch the tool and put in the 0365 account credentials.
- Select the required folder which you want to convert.
- Now, Choose the PDF option as the file saving option.
- Select the desired location for the resultant data.
- Finally, select the file naming option and click Save button.
Ques: Can I use this software to convert O365 emails in bulk to Adobe PDF format?
Ans: Yes! It is an advanced Office 365 to PDF converter software that supports bulk conversion of O365 emails to Adobe PDF format with attachments and without any number limit.
Ques: Is this software able to save Microsoft O365 emails in PDF format on Mac OS?
Ans: No! This software is only Windows compatible you cannot use this software on Mac OS.
Ques: I want to save Office 365 documents in PDF format Does this tool convert all types of O365 email documents?
Ans: Yes! This software can convert any type of Office 365 document to PDF.
Ques: Can O365 emails convert to PDF with the help of Microsoft Office 365?
Ans: Yes! You can save selected emails in PDF format with the help of Microsoft Office 365. If you want to convert in bulk, then you have to use automatic software.
Conclusion
In this article, you learned how to save Office 365 email in PDF format. There are two solutions we have explained in this article to accomplish this conversion, the first solution being manual. With the help of this solution, you can convert selected emails into PDF format.
Another solution is Office 365 to PDF converter software, with the help of which you can complete this conversion in bulk. If you want to know the expert opinion that which method they recommend, their answer is automatic software because, with the help of this software, you will complete your conversion without any loss.