Now enable the “I am Admin” option if you have admin account credentials.

Now a screen will pop up and enter the email address and click on the “Next” icon.

And then put the password of the office 365 account and hit the “Sing in” option.

From here select the required data as per your needs.

And click on the “select saving option” and select the required file format from the list.

If you are saving your office 365 data to single email formats like MSG, PDF, DOC, EML, or EMLX etc, so you can apply the file naming option to manage your converted data.

Or if you have chosen PST format, then you can split the pst file to your needs.

Also, the tool provides multiple language options, and select the required one.

Apply the advanced filter option to take backup of specific emails via Date range, To, From and subject, etc.

The Office 365 backup tool selects the desktop location by default, for changing the location click on the “Change” option.

And click on the “Backup” button and the live process will be shown on the screen.

After the process is successfully completed you will get a confirmation message.

Now a saving log report will appear on the screen, which contains the complete information about the process.

After that, the selected location will open automatically with a converted PST file.

Now you can open this PST file in any Outlook using File >> “Open & Export” >> “Open Outlook Data file” and select the converted PST file.