How to Download Gmail Emails to Computer? Use Best 3 Ways
If you want to download Gmail emails to Computer, stay in this article. Because this blog post explains how to save emails from Gmail to hard drive, here, we will explain the solution to solve this query using multiple methods. If you read this article carefully and use the solutions given by us carefully, then you will get the solution to your problem by the end of this article.
As you probably know, the entire suite of Google services holds the keys to your business and many important things in your personal life. Gmail has become the essential suite for almost every living person. Due to the large amount of personal and business data stored in the Gmail cloud, it should be your priority to ensure that you keep your data secure.
Additionally, for whatever reason, you may want to save all data from your Gmail account to your hard drive. Or you might just want to create an offline copy for recording purposes as you’re deleting your email account. Whatever the reason, we will tell you how to download Gmail emails to Computer or any other device. However, if you are one of those who is looking for a manual solution to solve your problem then don’t worry because in this article we will give solutions to all the queries. Let’s start the article now
Reasons to Save Emails from Gmail to Hard Drive
A large number of people are using Gmail for a variety of reasons – it’s free, fast, available at all times, and offers a moderate amount of storage. It is the best solution for a great web email client and cloud storage app.
But what? It is safe against hacker attacks and accidental or accidentally deleted Gmail emails. If not then the biggest reason why you should download Gmail emails to Computer or offline storage is to avoid email deletion and account hacking.
Because Computer hard drives, external storage, flash drives, etc. are safe places to store your personal information from the outside world. Furthermore, there are many reasons why you might want solutions regarding this query, some of them are mentioned below.
Nothing is safe in the internet world, but your precaution is to save your data. In July 2018, Google announced that hackers had broken into Gmail accounts via a Google Docs invitation link. When you click on the given link, hackers get your complete access details and contacts like email, contacts, calendar, etc.
After that, Google warned its users about the Google Docs phishing scam that attacked millions of accounts. Even Google said that 10 lakh users have become victims of this phishing attack.
For the above reasons, many Gmail users want to save Gmail emails to their PC. They want to keep their Google data like email attachments, contacts, calendars, and more on their external hard drive storage.
Therefore, in this article, we have mentioned many methods keeping every user in mind, out of which every user can solve his problem with any method as per his need.
Best 3 Methods to Download Gmail Emails to Computer
In this article, we have described three methods to download Gmail emails to Computer. Out of which you can use any method as per your need. If you want to save only a few specific emails on your hard drive, you can use the first method. Or if you want to download your data in a particular format, then you can use the second method. If you want to download data in multiple formats in bulk from your Gmail account, then you will have to move towards third methods. Let us now know the complete process of these three methods step by step.
#1: Save Emails from Gmail to Computer One by One
- Open the Gmail account on your System.
- Now, open the email that you want to save.
- After that, click the Three Dot icon on the top.
- Now, select the Download Messages / Print Messages option as per your choice.
Note: If you want to save the data in .eml format then you can choose the Download Message option. Or if you want to save your data in .pdf format then you can choose the Print Message option.
- Finally, choose the desired location and tap the Save button.
#2: Use Google Takeout to Save Gmail Emails
- Firstly, log in to your Gmail account on your device.
- Now, tap the Profile icon in the right-hand corner.
- After that, tap the Manage Your Account option.
- Thereafter, click the Data & Privacy option and then select Download Your Data option.
- Now, the Google Takeout Service page will open automatically, unchecking all the checkboxes.
- After that, click the checkbox of the Mail option and then tap the Next Step option.
- Now, select the destination as per your choice and choose the Export Once option on the Frequency tab.
- Finally, select the File Type format and File Size, then click the Create Export Option.
#3: Download Gmail Emals to Computer Using Automatic Tool
Till now we have learned the process of two methods to download Gmail emails to Computer. In both these methods, we also saw that they have some limitations if you use the first method then a lot of your time and energy will be wasted and you can save your data only in two formats. Or if you are thinking of using the second solution, then you can download the data specifically in only one format. And if the size of your data is very large then you will have to wait for several days after which you will receive the download link on your email.
Now if you do not want to get into all this trouble and want to save Gmail emails in bulk to your PC, then you should use the automatic solution. Now you might be thinking that there are many automatic tools available on Google, which is the best tool we should use. So the answer is that you should use Turgs Gmail Backup Tool. With the help of this tool, you can download your Gmail emails in 20+ formats to your Computer. Using this software, even a non-technical user can easily download his emails from Gmail to External hard drive. Now let us go through the process of this software step by step with screenshots.
Prerequisites of Automatic Tool
Note: Before using this software download Gmail emails to Computer, Flash Drive, and USB External Drive. You need to enable these settings in your Gmail account.
Enable IMAP Settings
Create App Passwords
Learn How to Use Professional Solution With Complete Screenshots
- Download, install, and launch the software on your Windows and Mac machines.
- After that, enter the Gmail email address and app password that you created before the conversion starts, and then tap the Login button.
- Now, select the Gmail Mailbox folders as per your choice
- Thereafter, select any saving option from the drop-down saving option list.
- Now, select the desired location after clicking the Change button, or you want to select the external hard drive too.
- Finally, tap on the Backup button, and the software will automatically start the process, and then it will take a few seconds for the process to complete.
FAQs to Download Gmail Emails to Computer
Q: Can I download my Gmail emails to an external hard drive in PDF format?
A: Yes, if you want to save a few emails then you can use method 1 or if you want to save a large number of Gmail emails then you can use method 3. We have mentioned all the methods above.
Q: In what format are downloaded emails saved?
A: Individual emails are typically downloaded in EML format, which can be opened by various email clients. The PDF will be saved in standard PDF format. If you want to download your emails in another format you can use the automated tool.
Q: How do I download all my emails from Gmail to my PC?
A: If you want to download Gmail emails to Computer in bulk, you can use professional tools as the manual solution does not provide any way to download emails in bulk.
Q: Can I download labels or folders from Gmail to my PC?
A: Unfortunately, Gmail does not provide a direct download option for labels. However, you can use the automatic tool, this tool saves your labels as you like.
Q: Is there a limit to how many emails I can download using the automated tool?
A: No, there is no limit, but downloading very large amounts of data may take a few minutes and will require sufficient storage space.
Conclusion
In this article, we have described three methods to download Gmail emails to Computer, you can use any one of them. As we mentioned above in the introduction, you will get some solutions by the end of the article. We believe that by now you must have known which method you have to use as per your requirement.
The methods we have mentioned in this article have been tested multiple times with data from multiple accounts, out of which you can use any method without any hesitation. If you want to transfer Gmail emails to any particular format or email service and want to know its complete process, then we have also mentioned the links to some other articles related to this below, you can check them also.